Transportation Operations Coordinator

3 weeks ago

Rome, New York, United States Careerbuilder-US Full time
Job Summary

As a Transportation Operations Coordinator, you will be responsible for exceeding transportation service expectations to regional store networks by actively influencing inbound domestic, import, and outbound shipments. You will ensure communication channels are providing accurate and timely two-way communication with Store Operations, DC Operations, Carrier Management, and Store Support Center Transportation.

Key Responsibilities

  1. Provide quality customer service communications to Stores, DC Operations, Store Support Center Team, and Carriers in a fast-paced environment.
  2. Utilize effective decision-making in the assignment of freight to dedicated carriers and fleet drivers to maximize utilization per truck and reduce transportation expenses.
  3. Proactively drive the outbound carriers' performance to ensure timely service.
  4. Ensure compliance with dedicated drivers.
  5. Train dedicated carrier personnel and fleet drivers on seal integrity, trip sheet process, recycling cardboard, tote, and repack return process as well as the trailer inspection process.
  6. Maintain Kronos time system to include auditing/correcting punches and producing reports. Also, enter all drivers' trip expenses into Concur and Tripsheet database.
  7. Cross-train individual duties with those of peers to ensure all daily accountabilities are met.
  8. Coordinate the timely pickup and delivery of all inbound tenders (backhauls) ensuring product is received in a timely manner.
  9. Manage import container pools to ensure the DC has a plan for their efficient unload while eliminating unnecessary expenses.
  10. Provide accurate data entry in all required management systems and data warehouses.
  11. Support claims process to ensure carrier/fleet procedures are being followed and departmental credits are received.
  12. Identify operational trends, provide analysis of root cause, and implement processes to provide continuous improvement to the operation.
  13. Maintain confidentiality of sensitive information.
  14. Follow set safety procedures and guidelines to maximize personal safety.
  15. Maintain an organized work area and promote a safe working environment within the Transportation department.
  16. Follow all Company policies and procedures.

Requirements
Education: High School diploma or equivalent required. Some college preferred.
Experience: Three to five years of customer service experience preferred. Previous experience working with DOT regulations, driver hours of service a plus. Must have a working knowledge of Excel and Word, capable of creating and manipulating spreadsheets and must be able to type 25+ words per minute.
Physical Requirements: Able to perform essential functions of the job, with or without reasonable accommodation. The Team Member should have adequate fitness level to meet the demands of frequent lifting, walking, standing, moderate climbing, occasional sitting, stooping, and kneeling with or without reasonable accommodation.
Working Conditions: Team Member will work in a climate-controlled (office) atmosphere; however, there may be frequent exposure to the Distribution Center (non-climate-controlled). Team Member may also be exposed to moving mechanical parts or equipment, fumes, and airborne particles as regulated by OSHA.
Availability: Team Member will perform shift work and must be willing to work overtime, weekends, and/or holidays.
Critical Skills
Communication Skills: Must be able to effectively communicate with co-workers and management team.
Customer Focus: Dedicated to providing the highest quality products and services, which meet or exceed the needs and requirements of internal and external customers.
Job Knowledge: Understands how businesses work and keeps up with trends affecting current job and the organization as a whole. Demonstrates the skills and expertise needed for success and is thorough, accurate, and efficient while performing all job functions.
Problem Solving: Identifies problems and finds solutions to them. Isolates problem areas and uses appropriate techniques to solve them.
Quality Conscious: Is committed to achieving and maintaining high standards. Ensures own work is correct.
Relationship Man: Develops effective relations and works cooperatively as part of a team. Builds rapport easily and relates well to all types of people both inside and outside the organization. Willingly shares resources and information with other Team Members. Defines success in terms of the whole team and recognizes the contributions of others.
Reliable: Consistent and dependable. Follows supervisors' instructions. Respects Company policies and procedures.
Results Driven: Takes initiative and engages in work activities that have clearly defined and communicated end results.
Safety Conscious: Does not put self or others at risk of injury. Must be aware of personal responsibility in safety of themselves and others and acts accordingly.
Org Competencies: A competency is a characteristic of a Team Member that contributes to successful job performance and the achievement of company goals and objectives.
Customer Focus: Dedicated to providing the highest quality products and services which meet or exceed the needs and requirements of internal and external customers. Understands customers' expectations and utilizes that knowledge to continuously improve products and services. Makes decisions and takes action with end users in mind. Establishes and maintains effective relationships with internal and external customers and gains their trust and respect.
Results Driven: Takes initiative and engages in work activities that have clearly defined and communicated end results. Prioritizes work appropriately and ensures that the most important tasks are completed expediently. Anticipates barriers to progress and takes appropriate action without waiting for direction. Follows through to ensure that tasks are completed with a sense of urgency. Drives self and others for results, and looks for opportunities to increase effectiveness and reduce costs.
Communication Skills: Shares and expresses thoughts in a clear and effective manner through verbal and written communication skills. Exhibits effective listening skills and interacts positively with others. Is diplomatic, tactful, and professional in all communication and resolves conflicts in a cooperative manner. Presents ideas articulately and persuasively in both formal and informal settings.
Problem Solving/Decision Making: Uses sound judgment and common sense to make competent, timely, and effective decisions. Gathers and analyzes relevant information and takes appropriate action. Uses knowledge and experience to understand issues and chooses the best course of action. Looks beyond the initial/surface problems to identify root causes. Takes accountability for decisions, actions, and results.
Job Knowledge: Understands how businesses work and keeps up with trends affecting current job and the organization as a whole. Demonstrates the skills and expertise needed for success and is thorough, accurate, and efficient while performing all job functions.

Dollar Tree and Family Dollar are Equal Opportunity employers.

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