Office Coordinator

2 weeks ago


Hollywood, Florida, United States Joe Hillman Plumbers Full time
Joe Hillman Plumbers, Inc is seeking dedicated individuals to join our team as a full-time Office Coordinator / Customer Support Specialist.

WHY YOU SHOULD CONSIDER A CAREER WITH US

We are a well-established organization that values our employees. Our Office Coordinators / Customer Support Specialists receive a competitive salary ranging from $19-$22/hr based on experience. Our team benefits from comprehensive perks, including healthcare options, dental and vision coverage, a 401(k) plan with matching contributions, paid holidays, vacation time, personal leave, and additional insurance options. We also provide a straightforward application process with our mobile-friendly application. If you are intrigued, please read on.

ABOUT JOE HILLMAN PLUMBERS, INC

Founded in 1987, Joe Hillman Plumbers, Inc began with a small team and a vision for quality service. Today, we remain a family-operated business committed to delivering exceptional service at competitive prices.

We foster a supportive work environment that embraces diversity, innovation, and hard work. A positive workplace culture contributes to employee satisfaction, customer loyalty, and overall business success.

ARE YOU THE RIGHT CANDIDATE?

Consider the following: Do you enjoy interacting with others? Can you juggle multiple responsibilities effectively? Are you committed to providing outstanding customer service? Can you build rapport easily? Are you a collaborative team member who cares about others? If your answer is yes, we encourage you to explore this Office Coordinator / Customer Support Specialist opportunity.

YOUR ROLE AS AN OFFICE COORDINATOR / CUSTOMER SUPPORT SPECIALIST

This full-time position typically operates during standard business hours. There may be opportunities for after-hours and weekend customer support with additional incentives for on-call work.

As an Office Coordinator / Customer Support Specialist, you will play a vital role in ensuring our operations run smoothly and our clients are satisfied. Your daily responsibilities will include:
  • Managing accounts payable by receiving, processing, verifying, scanning, entering, and reconciling vendor invoices and expense reports.
  • Addressing invoice or payment discrepancies and maintaining documentation.
  • Reconciling processed work by verifying entries and comparing system reports to balances.
  • Verifying vendor accounts by reconciling monthly statements and related transactions.
  • Recording payments through checks, electronic transfers, and credit card transactions.
  • Managing collections by reviewing payment plans, histories, and related activities.
  • Overseeing the collection process.
  • Monitoring accounts receivable by tracking, researching, and resolving unpaid invoices.
  • Ensuring timely responses to customer and vendor inquiries.
  • Performing various administrative and customer service tasks as assigned.
  • Handling customer service duties, including answering calls and scheduling appointments.
QUALIFICATIONS WE SEEK
  • High school diploma or equivalent.
  • Experience in customer service and collections.
  • Proficiency in Microsoft Office Suite (Word, Excel, etc.) or similar software, internet navigation, email communication, and various software applications.
  • Strong interpersonal and communication skills, with the ability to engage effectively with diverse groups.
  • Attention to detail and skill in accurate record-keeping.
  • Ability to organize tasks, documents, and materials efficiently.
  • Proven track record of accountability and follow-through.
  • Ability to thrive in a dynamic service environment with frequent interruptions, prioritizing tasks effectively.
  • Commitment to confidentiality.
If you meet these qualifications and can fulfill the responsibilities of this office role, we would be pleased to consider you for our team.


  • Office Coordinator

    2 weeks ago


    Hollywood, Florida, United States Aging Well Health Care, LLC Full time

    Office Coordinator - PRNJob Category: Office Support Requisition Number: RECEP001730Job Overview:The Office Coordinator is responsible for a variety of essential tasks that ensure the efficient functioning of the office environment.Key Responsibilities:Manage incoming telephone inquiries, delivering precise information regarding services and procedures while...


  • Hollywood, Florida, United States SERVICES ON-SITE Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Services Coordinator to join our team at SERVICES ON-SITE. As an Office Services Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesDocument Services: Manage the preparation, scanning, and...


  • Hollywood, Florida, United States Drift Aerospace Full time

    Job DescriptionWe are seeking a highly motivated and organized professional to join our team as a Front Office Coordinator at Drift Aerospace. As a key member of our operations team, you will be responsible for providing exceptional administrative support to our executives and ensuring the smooth day-to-day operations of our sales office.Key...


  • Hollywood, Florida, United States Aging Well Health Care, LLC Full time

    Home Care Staffing SpecialistJob Category: Office SupportJob Details:Description:The Home Care Staffing Specialist plays a crucial role in ensuring that all clients receive timely and accurate services through the effective allocation of qualified personnel. This position may also involve direct participation in the recruitment and onboarding processes for...


  • Hollywood, Florida, United States BrightStar Credit Union Full time

    Job OverviewAt BrightStar Credit Union, we prioritize creating an inclusive workplace where all employees can excel and feel valued. Our commitment to professional development ensures that our team members can achieve their maximum potential. We pride ourselves on maintaining a vibrant, service-driven, and enjoyable work environment that distinguishes us...


  • Hollywood, Florida, United States Rehab Without Walls NeuroSolutions Full time

    Revolutionize Your Career in Healthcare AdministrationAre you a detail-oriented multitasker with strong organizational skills? We are seeking a highly skilled Administrative Assistant to support our nationwide operations at Rehab Without Walls NeuroSolutions.Key Responsibilities:Provide professional administrative support in a dynamic office settingAssist in...


  • Hollywood, Florida, United States Victory Plaza Dental Group Full time

    We are seeking a highly skilled and bilingual Dental Receptionist to join our team at Victory Plaza Dental Group. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support to our dental team.Key Responsibilities:Communication and Customer Service: Provide excellent communication...


  • Hollywood, Florida, United States Victory Plaza Dental Group Full time

    Victory Plaza Dental Group is seeking a dedicated and experienced Full-Time Bilingual (Spanish Speaking) Dental Receptionist to join our dynamic team. As a vital part of our multi-specialty practice, you will be responsible for providing exceptional customer service and administrative support. Responsibilities: Greet patients warmly and efficiently manage...


  • Hollywood, Florida, United States KIDZ MEDICAL SERVICE. Full time

    We are thrilled to present an exceptional opportunity within our vibrant medical practice. We are currently seeking a proficient healthcare billing coordinator with a background in a lively and fast-paced medical setting. Familiarity with patient authorizations and referrals is highly desirable.Key Responsibilities:Secure necessary authorizations and...


  • Hollywood, Florida, United States Jobot Full time

    About the Role:This position is for a skilled Office Manager specializing in the construction sector. You will play a crucial role in ensuring the seamless operation of administrative functions and documentation management.Key Responsibilities:As the Office Manager, your duties will include:Overseeing all office administrative tasks, including scheduling,...


  • Hollywood, Florida, United States Vensure Employer Solutions Full time

    Position OverviewThe Office Support Specialist plays a crucial role in ensuring the seamless operation of the office by performing a variety of administrative and organizational tasks.Key ResponsibilitiesClient Communication: Drafting and sending engagement letters to clients.Logistics Management: Creating labels for shipments and occasionally delivering...


  • Hollywood, Florida, United States Staffing Now Full time

    We are seeking a skilled Administrative Coordinator to enhance our proficient team. If you are a motivated individual, our organization offers a great opportunity for professional growth. Position Overview:Managing and validating informationOrganizing documents and data for inputProviding clerical assistance to office personnelHandling incoming calls and...


  • Hollywood, Florida, United States Staffing Now Full time

    We are seeking a skilled Administrative Coordinator to enhance our dynamic team. If you are a motivated individual, our organization offers a great opportunity for professional growth. Position Overview:Managing and validating informationOrganizing documents and data for inputProviding clerical assistance to office personnelHandling incoming and outgoing...


  • Hollywood, Florida, United States Grandview at Emerald Hills Full time

    Position OverviewThe Reception and Administrative Coordinator plays a vital role in ensuring smooth operations within the office environment. This position is responsible for facilitating communication and providing assistance to various stakeholders.Key Responsibilities:Manage all forms of communication for the property, ensuring a welcoming atmosphere for...

  • Admissions Coordinator

    2 months ago


    Hollywood, Florida, United States United Recovery Project Full time

    :United Recovery Project provides a full continuum of care for substance abuse rehabilitation and a residential program for mental health. We are seeking a compassionate, motivated, EXPERIENCEDSHARK Admissions Coordinator/ Phone Representative with experience in the Substance Abuse Treatment/ Mental Health industry. If you are a seasoned admissions...


  • Hollywood, Florida, United States State of Florida Full time

    Position Overview:This role involves providing essential administrative support within a workforce career center. As a vital part of the team, you will assist management and staff with various administrative tasks, ensuring smooth operations and effective communication.Key Responsibilities:Assist in managing projects by preparing reports that aid supervisors...


  • Hollywood, Florida, United States Scher and Scher Law Group, PA Full time

    Job OverviewScher & Scher Law Group, PA is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law firm.Key ResponsibilitiesDocument Preparation: Assist attorneys and paralegals in preparing various legal...


  • Hollywood, Florida, United States Aging Well Health Care, LLC Full time

    **Job Summary**Aging Well Health Care, LLC is seeking a highly skilled and detail-oriented Staffing Coordinator to join our team. As a Staffing Coordinator, you will play a critical role in ensuring that our clients receive the highest level of care and service.**Key Responsibilities:**Assign and schedule field staff to provide care and services for...


  • Hollywood, Florida, United States Memorial Healthcare System Full time

    Job SummaryWe are seeking an experienced Administrative Nursing Officer to join our team at Memorial Healthcare System. This leadership role requires a skilled nursing professional to provide administrative support and guidance to our nursing staff.Key ResponsibilitiesLeadership and Guidance: Provide administrative leadership and guidance to nursing staff,...


  • Hollywood, Florida, United States BMS Partners Full time

    Job OverviewBMS Partners is seeking a highly motivated and detail-oriented individual to fill the role of Shipping & Receiving Clerk. As a key member of our team, you will be responsible for ensuring the smooth flow of goods and materials within our dealership.Key ResponsibilitiesCoordinate the receipt and processing of shipments, including verifying...