Administrative Coordinator

2 weeks ago

Fort Worth, Texas, United States Primoris Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Primoris. As an Administrative Assistant, you will play a critical role in supporting our operations team with billing procedures and processes.

Key Responsibilities
  • Assist with billing procedures and processes, ensuring accuracy and efficiency.
  • Troubleshoot billing inquiries and provide timely and professional responses to customers and internal stakeholders.
  • Provide administrative support to team members, including data entry, document management, and communication with customers and vendors.
  • Assist with additional billing tasks and ensure deadlines are met.
  • Answer incoming calls and respond to customer inquiries via phone and email.
  • Investigate and respond to escalations in a timely manner, as required by contract.
  • Support crews with questions and routing work, ensuring seamless communication and collaboration.
  • Sort and send important documents to internal departments, including Fleet, HR, and IT.
  • Enter new work orders and complete them for invoicing without errors, utilizing proficiency in Excel to create and update spreadsheets.
Requirements
  • High school diploma or equivalent.
  • Three years' clerical/administrative experience.
  • Demonstrate proficiency in billing software.
  • Excellent analytical skills with a high level of accuracy and attention to detail.
  • Ability to prioritize and plan work activities to meet strict deadlines.
  • Comfortable working in a fast-paced environment with changing demands and unexpected situations.
  • Ability to maintain confidential information and maintain a high level of professionalism when interacting with customers.
  • Track record of reliability and dependability.
  • Excellent verbal and written communication skills.
What We Offer
  • Medical, dental, and vision insurance.
  • 401(k) with generous company match.
  • Company-paid disability insurance.
  • Company-paid life insurance.
  • Paid holidays.
  • Paid vacation and sick time.

We are an equal opportunity employer and welcome applications from qualified veterans, minorities, and women. EEO Statement: We are committed to diversity and inclusion in the workplace and are an equal opportunity employer. Third Party Agency Notice: Primoris will not accept unsolicited resumes from third-party recruiting agencies unless they are approved vendors with a current executed agreement.

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