Administrative Assistant III

3 days ago


Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. The successful candidate will be responsible for maintaining the integrity of individuals' records, coordinating the implementation and maintenance of the Patient Record, and ensuring compliance with State Hospital, Joint Commission, and CMS standards.

Key Responsibilities:
• Coordinate the implementation and maintenance of the Patient Record for each individual at the State Hospital.
• Process records requests, coordinate and direct the copying and preparation of records, and establish and maintain systems to track requests.
• Review a sample of records per month to ensure records are in order and retention schedules are followed, and work with management to develop plans of correction related to deficiencies noted in audits.
• Provide records support services to staff responsible for patient records creation and assist in training unit staff and others on the Recordkeeping system, maintenance, and use.

Requirements:
• Knowledge of office practices and administrative procedures.
• Skill in use of personal computers and software applications in a Windows environment (Word, Excel, PowerPoint, Access, Outlook).
• Ability to maintain filing systems, handle and safeguard sensitive and confidential information, and work independently with moderate latitude for the use of initiative and independent judgment.
• Ability to develop and implement administrative procedures, evaluate their effectiveness, and interpret complex rules, regulations, policies, and procedures.
• Ability to understand and follow verbal and written instructions, communicate both in writing and verbally, and establish and maintain effective working relationships with supervisor and coworkers.

What We Offer:
• A dynamic and supportive work environment.
• Opportunities for professional growth and development.
• A competitive salary and benefits package.
• The chance to make a positive impact on the lives of Texans in need.

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