Administrative Assistant II

10 hours ago


Cambridge, Massachusetts, United States TalentBurst, an Inc 5000 company Full time
Job Title: Administrative Assistant II

TalentBurst, an Inc 5000 company, is seeking a highly skilled Administrative Assistant II to join our team. As a key member of our support staff, you will play a critical role in ensuring the smooth operation of our department.

Key Responsibilities:
  • System Administration: Set up and administer systems and processes for the department, ensuring efficient and effective operations.
  • Document Preparation: Prepare documents for articles, cases, and presentations, including proofreading, formatting exhibits and citations.
  • Technical Proficiency: Demonstrate intermediate or better proficiency in MS Office and a willingness to learn Harvard systems.
  • Faculty Support: Provide support to faculty members, including preparing handouts for class, coordinating arrangements for class visitors, and participating in proctoring exams.
  • Calendar Management: Manage complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary.
  • Travel Arrangements: Prepare itineraries and documents to facilitate faculty travel, assessing different options for cost, convenience, and faculty preferences.
  • Expense Reimbursement: Process expense reimbursements in a timely and accurate manner.
  • File Management: Maintain accurate and organized electronic and paper files for faculty, practicing careful version control and logical naming conventions.
  • Communication: Greet visitors as the primary contact on faculty member's behalf, respond to phone calls, faxes, voicemail, and emails in a timely manner, and order office supplies.

Requirements: The successful candidate will thrive in a collaborative community that encourages creativity and values novel approaches to solving problems. A willingness to explore and learn new software and applications is essential.



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