Human Resources Specialist
3 weeks ago
We are seeking a highly skilled and experienced Human Resources Specialist to join our team at the High Desert Education Service District. The successful candidate will be responsible for providing support in the areas of recruitment and selection, personnel administration, job classification and description, and employee relations.
Key Responsibilities- Lead recruitment processes to attract top talent to the district
- Onboard new employees and provide a positive first impression
- Contribute to a positive team culture and spirit
- Provide information on personnel policies, rules, and regulations to staff and others
- Assist in developing, implementing, and applying district personnel policies, practices, and procedures
- Conduct detailed orientation and processing of new employees
- Manage criminal history checks on employees, substitutes, and volunteers
- Compose and prepare personnel recommendation reports for administration and governing boards
- Assist with job description analysis of new positions and update job descriptions of current positions
- Send employee record requests and fulfill those from other districts
- Assist with offers of employment and contracts of employment
- Assist in determining salary and insurance eligibility
- Provide payroll department with information necessary for proper payment of salaries, wages, and benefits for all employees
- Ensure required credentials, licenses, and tests are obtained and maintained by employees
- Prepare and maintain descriptions for job classifications and recruitment
- Assist with substitute orientations
- Oversee the tracking and processing of volunteers
- Establish and maintain a system of personnel records in compliance with state law and employee contracts
- Prepare and submit required agency, state, and federal personnel reports
- Maintain and update all personnel files, seniority lists, evaluation lists, first aid/cpr lists, leave accounting, reduction in force/recall lists, statistical files, and charts
- Track and process all staff tuition reimbursement requests, calculate salary schedule advancements
- Assist employees with interpretations of compensation and benefits
- Process requests for unemployment claims information
- Track and process employee leave (FMLA/OFLA/PLO, vacation, emergency, personal, unpaid)
- Process staff changes and provide to payroll department
- Ensure compliance with federal and state mandated personnel policies and statutes
- Assist in developing and updating employee handbooks, documents, calendars
- Oversee staff training requirements, update training system with assigned courses, assure staff completions
- Establish and maintain effective working relationships
- Communicate clearly and appropriately verbally and in writing
- Respect and maintain strict confidentiality in all situations
- Ensure security and confidentiality of all personally identifiable information (PII) for employees and students in order to prevent theft or unauthorized release
- Ensure that all worksites are compliant with mandatory labor law postings
- Fulfill other related duties as assigned
- Exhibit regular attendance, as demonstrated by not more than an average of one day per month absent unless on a protected statutory leave
- Be punctual and present for all required duties
- Completion of two years of college and, preferably, two years of human resources experience in an educational or public setting
- Ability to carry out all aspects of the work with accuracy and attention to detail
- Ability to communicate effectively in Spanish is preferred
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
While performing the duties of this position, the employee is regularly required to: talk, hear, walk frequently, sit, stand, stoop, kneel, crouch, crawl, use hand dexterity for computer work, handle items, reach with hand and arms, lift and/or move up to 30 pounds and occasionally up to 50 pounds and see close and at a distance, have peripheral vision and the ability to adjust focus.
Workloads are heavy and timelines may be unreasonably short at times. Requests and issues are often received which require immediate attention and conflict with other priorities. This is a fast-paced environment and the ability to multi-task and handle a heavy workload with a variety of tasks happening simultaneously is a must. A positive attitude and friendly demeanor are required.
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