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Accounts Receivable Specialist

2 months ago

Santa Fe, New Mexico, United States Wildflower International Full time
Job OverviewPosition Summary: The Accounts Receivable Specialist will oversee all facets of accounts receivable operations, which include invoicing, payment processing, and collections. This role is crucial in ensuring timely customer payments and maintaining high levels of customer satisfaction regarding billing and payment applications.

Key Responsibilities:
  1. Invoicing: Prepare and issue invoices accurately. Generate necessary transactions and documentation while analyzing billing requirements such as partial deliveries and remittance details.
  2. Payment Processing: Handle incoming payments, including checks and credit card transactions. Ensure accurate application of payments to respective invoices based on customer instructions.
  3. Collections Management: Conduct timely collections. Utilize collections tools effectively, manage relationships, track achievements, and establish goals and priorities.
  4. General Support: Provide cross-training within the accounting department as needed. Assist with annual audits and participate in finance meetings as required.
  5. Additional Duties: Perform any other tasks necessary to support the company's vision, mission, and core values.
Documentation: Maintain thorough documentation of contacts, procedures, and customer/vendor information.

Qualifications: Candidates should possess the ability to comprehend and accommodate a diverse range of written and verbal communications. Attention to detail and strong organizational capabilities are essential. Team collaboration is encouraged.

Education and Experience: A minimum of an Associate's degree with coursework in accounting or equivalent experience. At least one year of experience in accounts receivable or customer relationship management is preferred.

Skills Required: Basic mathematical skills, including percentages, filing, and data entry.

Software Proficiency: Familiarity with ERP systems (training provided), MS Word, MS Excel, and Internet applications.

Work Environment: The role involves a weekly deadline-driven collection process, fostering close collaboration between accounts receivable and accounts payable, customer service, and management. The workload may vary seasonally, but the work environment is supportive and collaborative.

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