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Office Coordinator

2 months ago

Burbank, California, United States Vertisystem Full time

Position Overview

Support the hiring manager in various administrative functions; coordinating appointments and events, managing communications, and assisting with the preparation of agreements between Creative and Legal Departments, among other tasks.

Key Responsibilities


• Communicating via emails and messages with both internal teams and external partners.


• Managing the calendar (scheduling, events, meetings) for the hiring manager and other supervisors as required.


• Handling phone inquiries and taking messages to pass on to the hiring manager.


• Completing templates with information provided by the hiring manager (copying and pasting) in Microsoft Word.


• Accessing a database of contracts in E-Docs from the Legal Department as necessary.

Essential Skills and Qualifications

1) Exceptional Organizational Skills.

a. Professional presentation of Resume.

2) Ability to Learn Quickly.

a. Previous experience in an office environment.

3) Strong Communication Abilities.

a. Experience collaborating with internal or external teams and the capability to seek clarification when needed.

Preferred Skills and Experience

1) Background in Paralegal work.

2) Education in Law.

3) Experience in Film Studies.

4) Candidates with solely Retail experience are not preferred.

Interpersonal Skills

1) Effective Communication

2) Time Management

3) Schedule Coordination

4) Proficient in Copying and Pasting

5) Strong Organizational Skills

6) Active Listening

7) Reliability

Educational Requirements

1) No specific certifications required.