Senior Administrative Assistant

3 days ago

Elizabeth, New Jersey, United States The Jewish Federation of Cincinnati Full time
Job Title: Senior Administrative Assistant

The Jewish Federation of Cincinnati is seeking a highly skilled and experienced Senior Administrative Assistant to join our Shared Business Services team. As a key member of our team, you will provide administrative support to our department and contribute to the success of our organization.

Job Summary:

This is a full-time, in-office hourly position that reports to the Accounting and Finance Manager. The Senior Administrative Assistant will be responsible for providing primary administrative support to the Managing Director and all SBS staff, as well as supporting the Talent Management Advisor in project management and execution of tasks.

Key Responsibilities:
  • Provide administrative support to the Managing Director and SBS staff, including scheduling meetings, coordinating travel arrangements, and preparing correspondence.
  • Support the Talent Management Advisor in project management and execution of tasks, including events and training initiatives.
  • Perform light accounting work, such as customer billing and deposit scanning.
  • Answer phone calls and direct callers to appropriate parties or take messages, as appropriate.
  • Coordinate meeting needs, including location and logistics, agendas, minutes, and other material development, copying and distribution, as well as room, food, and beverage orders and setup.
  • Coordinate and perform periodic archival of documents and manage offsite storage needs.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including mail, faxes, and email.
  • Run departmental errands, including trips to the bank and/or client locations.
  • Make travel arrangements.
  • Coordinate, prepare for, and greet visitors.
  • Maintain department vacation and leave calendar.
  • Support accountants with mailings and acknowledgement letters as requested.
  • Purchase office supplies for departmental employees.
  • Complete other duties as assigned.
Requirements:
  • High school diploma or GED certificate.
  • At least three years of administrative support experience.
  • Strong computer skills, including Microsoft Office (Word, Access, Excel, PowerPoint, and Outlook).
  • Accounting experience a plus.
  • Experience with QuickBooks and Blackbaud's Financial Edge a plus.
Benefits:
  • Robust Medical, Dental, and Vision insurance with employee health and wellness plan.
  • Talent Management & Professional Development programs and learning opportunities.
  • Competitive 401(k) program with company match and additional contribution opportunities.
  • Complimentary single membership to the Mayerson JCC Fitness Center + Discounts to the onsite Caf and Spa.
  • Incredible Paid Time Off: 15 days vacation, 12 days of sick, and up to 10 paid Jewish Holidays per year (in addition to federal holidays).
  • F.S.A, Employer Matched H.S.A, life insurance, Voluntary Short-Term/Long-Term Disability Insurance, 529 College Savings Plan, Legal Shield plan.
  • Fun, collaborative, business-casual work environment.

$27.18 per hour based on experience. Please note, the JFC operates on a 37.5-hour workweek, totaling 1,950 hours annually.

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