Senior Administrative Coordinator

4 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Johns Hopkins University. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the Office of Research and the Bloomberg Distinguished Professorships (BDP) program.

Key Responsibilities
  • Provide administrative support to the BDP faculty and clusters, ensuring smooth operation of their assigned clusters.
  • Manage complex faculty calendars, resolve scheduling conflicts, and anticipate upcoming events and deadlines.
  • Coordinate domestic and international travel, including booking accommodations and managing travel itineraries.
  • Organize meetings, including virtual, on-campus, and off-campus events, and coordinate logistics, catering, and technical requirements.
  • Track and monitor expenditures, assist with budget management, and ensure compliance with Johns Hopkins University policies.
  • Support the coordination of funding requests, onboarding processes, purchases, and budget allocation to appropriate accounts.
  • Manage and maintain program/BDP budget for projects, onboarding, purchases, reimbursements, etc., and properly allocate those to the appropriate funds.
Requirements
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Experience in higher education or an executive-level office is preferred.
  • Experience in project management, including coordinating complex projects with multiple stakeholders.
Preferred Qualifications
  • Bachelor's Degree and at least five years' experience preferred.
Working Conditions

This is a remote position, but the Sr. Administrative Coordinator must reside within a reasonable distance to attend and support on-campus activities, including special events, meetings, and other in-person responsibilities as needed.



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