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Senior Administrative Coordinator

1 month ago

Baltimore, Maryland, United States Johns Hopkins University Full time
About the Peabody Preparatory

The Peabody Preparatory of the Johns Hopkins University is a premier community school and pre-professional academy for the performing arts, founded in 1894. As part of the Peabody Institute, one of the nine divisions of the Johns Hopkins University, the Preparatory offers music and dance educational experiences for students of all ages and skill levels.

Job Summary

We are seeking a highly skilled and experienced Senior Administrative Coordinator to provide complex administrative support to the Director of the Peabody Preparatory. The successful candidate will be responsible for coordinating the hiring process for faculty and students, managing the student worker hiring and onboarding process, and providing administrative support to the Director and the Preparatory team.

Key Responsibilities
  • Coordinate the hiring process for faculty and students, including working with Preparatory chairs and program managers on job postings, coordinating on-site interviews, and scheduling offer calls with the Director.
  • Manage the student worker hiring and onboarding process, including tracking and monitoring open and closed requisitions.
  • Provide administrative support to the Director and the Preparatory team, including managing the Director's calendar, coordinating meetings, and developing meeting agendas and minutes.
  • Develop and maintain accurate and current computerized records of personnel.
  • Plan annual faculty events for the Preparatory.
  • Manage the PCard for the Director's office, making purchases on behalf of the Director and Assistant Director, and ensuring that all payment information is accurately accounted for monthly.
  • Prepare and request payment from the Business Office for all vendor accounts, including guest artists and faculty, music supplies, and other Preparatory-related vendors.
Requirements
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
  • Excellent organizational, time-management, interpersonal, problem-solving, and customer service skills, with a strong attention to detail and accuracy.
  • Ability to work independently and as part of a team to prioritize work effectively and within established deadlines and timeframes.
  • Extensive and advanced knowledge of Microsoft Office software, including advanced proficiency with Excel.
  • Familiarity with current HR practices, trends, and policies.