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Administrative Coordinator Senior
4 weeks ago
The Department of Applied Mathematics and Statistics at Johns Hopkins University is seeking a highly motivated and experienced Senior Administrative Coordinator to join our team. This is a dynamic and fast-paced role that requires strong organizational skills, attention to detail, and excellent communication abilities.
Key Responsibilities- Provide administrative support to the Department Head and faculty members, including managing calendars, preparing meeting/travel folders, and drafting correspondence.
- Coordinate faculty and postdoctoral fellow recruitment, including posting advertisements, collecting applications, and scheduling interviews.
- Prepare appointment, promotion, and renewal packages for faculty and postdoctoral fellows, including drafting appointment letters.
- Serve as liaison to the Dean's Office and Academic Affairs regarding appointment and promotion submissions.
- Process invoice payments related to employment visa applications and renewals, and permanent residency applications.
- Maintain spreadsheets of current department faculty and postdoctoral fellow appointments to track appointment end dates and work authorization renewal and expiration dates.
- Independently manage special projects, office activities, and committee meetings.
- Use various software applications, such as spreadsheets, databases, and electronic surveys to assemble, manipulate, and/or format data and reports.
- High School Diploma or graduation equivalent.
- Five years progressively responsible administrative experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
- Experience in administrative support in an office setting, including calendaring, drafting business letters, data research, travel arrangements, taking minutes, maintaining filing systems, and working with confidential materials.
- Strong verbal and written communication skills, with the ability to communicate effectively with constituents at all levels.
- Demonstrated organizational skills, with proven ability to effectively prioritize workload and meet deadlines.
- Ability to work collaboratively as part of a team, with excellent interpersonal and customer service skills.
- Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
- Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
- Ability to perform basic internet and marketing research.
- Experience using SAP, Interfolio, and OnBase preferred.
- Excellent computer literacy and resourcefulness, with proficiency in Word, Excel, Outlook, PowerPoint, Teams, SharePoint, OneDrive, and online research.
Johns Hopkins University offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
