Senior Administrative Assistant

4 weeks ago


Baltimore, Maryland, United States Space Telescope Science Institute Full time
Job Summary

The Space Telescope Science Institute is seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Event Planning Group. This is a fantastic opportunity for an individual with previous event planning experience to join our team and contribute to the success of our events.

Key Responsibilities
  • Provide high-level administrative support, including meeting coordination, travel arrangements, data management, and problem resolution.
  • Organize and plan all aspects of the event planning process, including pre-planning, logistics coordination, participant reservations, and travel expense reports.
  • Provide professional customer service to STScI staff and external partners.
  • Develop and maintain collaborative relationships with internal and external partners and vendors.
  • Work with in-house teams and departments to create event webpages, advertise events, and coordinate AV requirements.
  • Work with external vendors and caterers to obtain required event supplies and services.
Requirements
  • High school graduate or equivalent, with 5+ years of administrative and/or conference/event support experience.
  • Intermediate to expert skills in Outlook and Microsoft Office, with a focus on Excel.
What We Offer
  • Competitive salary range of $54-60k.
  • 12 days of vacation accrued annually, 10 paid holidays, and 12 days of sick leave.
  • Employer retirement contribution of 10% of your salary from your first day.
  • Comprehensive medical, dental, vision, and prescription plans.
How to Apply

Please upload your resume, cover letter, and online application using the link provided. Applications received by January 14, 2024, will receive full consideration.



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