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Administrative Coordinator Senior

1 month ago

Baltimore, Maryland, United States Johns Hopkins University Full time
About the Role

The Peabody Preparatory of the Johns Hopkins University is seeking a highly skilled and experienced Senior Administrative Coordinator to provide complex administrative support to the Director of the Preparatory. This is a key role that requires a high level of professionalism, discretion, and attention to detail.

Key Responsibilities
  • Coordinate the hiring process for all new faculty and students, including working with Preparatory chairs and program managers on job postings, coordinating on-site interviews, and scheduling offer calls with the Director.
  • Serve as the liaison to the Peabody Institute's Human Resources team, including functioning as the central point of contact between the Director, hiring managers, and Peabody's HR department.
  • Coordinate the off-boarding procedures for the Peabody Preparatory.
  • Support the Director in the annual hiring and contracting process for the Preparator's over 140 faculty, the biannual fall and spring contract adjustment process, summer program hiring, and prepares payroll data for HR for all Preparatory faculty.
  • Manage the student worker hiring, onboarding, and payment process.
  • Manage the substitute faculty hiring, onboarding, and payment process.
  • Manage special projects on behalf of the Director, including researching issues, developing reports and materials.
  • Interface with key leadership and leadership offices across the Institute.
  • Anticipate and problem-solve issues and concerns impacting the Director and the Preparatory.
  • Manage the Director's calendar by coordinating multiple meetings on behalf of the Director.
  • Provide on-site and virtual support to the Director for a variety of schoolwide and departmental level meetings.
  • Develop and maintain accurate and current computerized records of personnel.
  • Plan annual faculty events for the Preparatory.
  • Manage the PCard for the Director's office making purchases on behalf of the Director and Assistant Director.
  • Prepare and request payment from the Business Office for all vendor accounts.
Requirements
  • High School Diploma or graduation equivalent.
  • Five years progressively responsible administrative experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Bachelor's Degree.
  • Experience providing complex administrative support.