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Administrative Coordinator for Front Office Operations
2 months ago
The Front Office Administrator at Girls Global Academy is essential for facilitating the efficient daily functioning of the institution. This role encompasses overseeing front office operations, addressing the needs of students and staff, and providing vital administrative assistance.
Key Responsibilities:Front Office Operations:
- Welcome and assist students, parents, visitors, and staff with professionalism and respect.
- Handle incoming communications, including calls and emails, directing them to the appropriate individuals.
- Ensure a welcoming and organized front office atmosphere.
Student Attendance and Administrative Support:
- Track and report student attendance accurately.
- Manage student sign-in/out processes and handle late arrivals and early dismissals efficiently.
- Provide administrative support to faculty and staff, including photocopying, filing, and distributing educational materials.
Record Management:
- Organize and maintain school records and files systematically.
- Assist with data entry and keep student and staff information current in the school's database.
- Support the planning and coordination of school events and meetings.
Supplies and Facilities Oversight:
- Monitor and procure office and classroom supplies, ensuring adequate stock levels.
- Collaborate with maintenance personnel to address facility requirements and uphold a clean, safe environment.
Safety and Security Measures:
- Assist in implementing safety and security protocols, including monitoring visitor access.
- Support emergency drills and procedures as instructed by school leadership.
- High school diploma or equivalent is required; some college education or relevant certification is preferred.
- Experience in an administrative or customer service capacity, ideally within an educational setting.
- Strong organizational abilities and meticulous attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office and basic data entry tasks.
- Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
Interested candidates are encouraged to submit their applications through our online jobs portal. All applicants will undergo a background check. Candidates must be authorized to work in the United States without requiring visa sponsorship.
Girls Global Academy is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
