Senior Executive Assistant

4 weeks ago


New York, New York, United States Heilbut LLP Full time

We are in search of a Senior Executive Assistant to provide comprehensive support to our founder and the Heilbut LLP team. This role is ideal for individuals who excel at establishing order and systems in a fast-paced environment that demands focus, precision, and efficiency, all while maintaining a composed and professional demeanor.

About Heilbut LLP: We are a specialized law firm established to assist high-growth companies with their business and intellectual property needs. Our ethos is rooted in compassion and dedication, as we strive to nurture the close relationships we have built with our clients by continuously enhancing our legal processes and delivering exceptional customer service.

Ideal Candidate Profile:

Soft Skills: Candidates should be quick learners with outstanding attention to detail, motivated to ensure the seamless operation of our organization. Excellent verbal and written communication skills are essential, along with a minimum of 3 years of experience as an Executive Assistant. Experience in a law firm is advantageous, but we equally value experience in a start-up environment.

Hard Skills: Proficiency in the MS Office suite is required. Additional training on various software platforms for time and document management, research, and education will be provided on the job.

Key Responsibilities:

  • Management of Professional & Personal Schedules: A crucial aspect of this role involves prioritizing and organizing the time commitments of the founder, ensuring effective execution of operational tasks both personally and professionally.
  • Client Relationship Management: Our clients are central to our mission, and you will play a key role in fostering these relationships through client intake processes, including engagement letters and project management. You will assist in preparing and reviewing time entry reports, sending invoices, and managing addresses for client gifts.
  • Document Management: You will assist in creating communications and other documents from templates, proofreading drafts, handling electronic signatures, and distributing these materials as required.
  • Email Oversight: A significant part of this role involves managing the busy inboxes of our founder. You will be encouraged to implement systems to organize and file all emails into our document management system.
  • Marketing Support: Occasionally, you may be tasked with creating presentations and, if you have the interest or experience, managing our social media channels with content developed by you and the team.

This position is full-time and requires in-person attendance at our office.

  • Compensation and Benefits: The salary range for this position is $90,000 - $110,000, commensurate with experience and skills, along with benefits and a discretionary annual bonus based on individual and firm performance. We offer medical, dental, and a 401K matching program. A firm laptop and mobile phone will be provided for remote work as necessary.


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