Administrative Support Specialist
4 weeks ago
Pyramid Consulting, Inc. is seeking a highly skilled and experienced Administrative Assistant Senior Representative to join our team. This is a 12+ months contract opportunity with long-term potential and is located in Philadelphia, PA (Onsite).
Key Responsibilities:- Travel Arrangements: Utilize Client's online travel booking tool to manage travel arrangements.
- Expense Reports: Accurately and timely submit expense reports, as well as review, reject, or approve policy-adherent expense reports submitted by team members.
- Calendar Management: Manage calendar system and identify opportunities to enhance efficiencies.
- Meetings and Events: Schedule and organize internal and external meetings, including Zoom/Webex and conference calls, and handle necessary logistics for outside guests.
- Staff Support: Attend staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees.
- Department Organization: Maintain department organization chart and email distribution lists.
- Special Projects: Manage team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
- Onsite Facilities: Support Philadelphia Site leadership team with coordinating events, including ordering food, booking rooms, setup, and clean up.
- Calendar Management, MS Office, Meeting Planning.
- Collaborative team player with excellent verbal and written communication skills.
- High energy with the ability to keep up with a fast-paced working environment.
- High degree of integrity and accountability to deliver strong, high-quality outcomes.
- Ability to work independently and maintain confidential information in a highly professional manner.
- Ability to have a high-level of accuracy and detail-oriented.
- Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
- Proactively anticipates needs of the team - always thinking ahead.
- Experience with supporting a virtual workforce.
- Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
- Travel may be required to other client locations and offsites as needed to support the Senior Leader.
- Previous experience with meeting planning and calendar management.
- Ability to work independently and maintain confidential information in a highly professional manner.
- Candidate should have a minimum of 3-5 years of progressively responsible administrative experience required.
- Previous experience working at Fortune 500 companies highly desired.
- Expert skills with critical Microsoft tools, including Word, Excel, PowerPoint, Outlook, and its calendar functions.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full timeAdministrative Support SpecialistThe Archdiocese of Philadelphia seeks an experienced Administrative Support Specialist to provide high-level administrative support to the Pastor. Key responsibilities include:Coordinating with the parish communications coordinator to prepare Archdiocesan ReportsScheduling funerals and new parish registrationsAssisting the...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Commonwealth of Pennsylvania Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including answering phones, responding to emails, and preparing...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Pizza Hut Full timeWe are seeking a highly skilled and organized Administrative Support Specialist to join our team at Pizza Hut. This full-time/part-time position requires a high school diploma and experience in accounting and office administration.The ideal candidate will have excellent communication skills, both written and verbal, and be able to multitask with ease. They...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Tailored Management Full timeJob Summary We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Tailored Management. As an Administrative Support Specialist, you will provide administrative support to the Technology Experience Services Managing Director, ensuring the smooth operation of the office and contributing to the success of our...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Temple Health Full timeJob SummaryWe are seeking an Administrative Support Specialist to provide administrative support to a workgroup or individual within the Department. The ideal candidate will have 1 year of experience in a directly related role and a High School Diploma or Equivalent.Key ResponsibilitiesProvides administrative support to a workgroup or individual within the...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Temple Health Full timeJob SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Temple Health Full timeJob SummaryTemple Health is seeking a highly skilled Administrative Support Specialist to join its team. The successful candidate will provide administrative support to the department, ensuring the smooth operation and workflow of the department. Key ResponsibilitiesAssist with administrative functions of the department, including data entry, record-keeping,...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States IntePros Consulting Full timeIntePros Consulting is seeking a highly skilled and detail-oriented Administrative Support Specialist to provide comprehensive support in both administrative and clinical management. This individual will perform a range of tasks that ensure the smooth operation of our office and support for complex patient services.Responsibilities:Perform advanced...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States GAY CHACKER & GINSBURG Full timeJob Summary:GAY CHACKER & GINSBURG is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our legal staff.Responsibilities:Assist in the interview process of potential new clients.Perform all tasks related to the opening of a new file.Communicate with clients regarding treatment status, etc....
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Farson Enterprises LLC Full timeJob SummaryFarson Enterprises LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to maintain confidentiality.Key...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Temple University Full timeJob SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. This role will involve completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file systems, and filing...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Temple University Full timeJob SummaryTemple Health is seeking an Administrative Specialist to provide administrative support to a workgroup or individual within the Department. The successful candidate will be responsible for completing routine administrative tasks, such as reading and routing incoming mail, composing and typing routine correspondence, organizing and maintaining file...
-
Administrative Support Specialist
4 weeks ago
Philadelphia, Pennsylvania, United States Humble Hearts Home Care Full timeJob DescriptionHumble Hearts Home Care is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. In this role, you will be responsible for providing exceptional support to our staff and clients, ensuring seamless day-to-day operations.Key Responsibilities:Greeting and Directing VisitorsAnswering Phones and...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Forrest Solutions Full timeJob Summary:We are seeking a highly organized and proactive Administrative Support Specialist to provide comprehensive administrative support to our executive team in a law firm setting. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.Key...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Compunnel Full timeJob Summary: The Administrative Support Specialist is responsible for supporting operational activities by recording driver communications, setting up necessary paperwork, and managing data in various databases. This role requires attention to detail and proficiency in data management tasks. Key Responsibilities: Record incoming calls from drivers while...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States AllStar Staffing Group Full timeWe are seeking a highly skilled Administrative Support Specialist to provide top-notch support to our executives at AllStar Staffing Group.Key Responsibilities:Manage executive calendars, scheduling meetings, appointments, and travel arrangements with precision.Prepare and edit correspondence, communications, presentations, and other documents with attention...
-
Executive Administrative Support Specialist
7 hours ago
Philadelphia, Pennsylvania, United States ATRIUM DESIGN GROUP Full timeJob OverviewAtrium Design Group, a design built company with various divisions, including architectural services and real estate development, seeks an Executive Administrative Support Specialist to join our team. This is a full-time position that requires a highly organized individual with excellent communication skills.About the RoleThe successful candidate...
-
Administrative Support Specialist
3 weeks ago
Philadelphia, Pennsylvania, United States Life Cycle Engineering Full timeJob SummaryWe are seeking a highly skilled Administrative Support Specialist to join our team at Life Cycle Engineering. As a key member of our program operations team, you will provide critical support to our program managers and technical project leads.Your primary responsibilities will include ensuring the timely completion of non-technical deliverables,...
-
Administrative Support Specialist II
4 weeks ago
Philadelphia, Pennsylvania, United States Community College of Philadelphia Full timeJob Summary We are seeking an Administrative Support Specialist II to provide administrative support to the College's Power Up Your Business department. The successful candidate will provide quality customer service, prepare training materials, maintain program files, and complete standardized forms. Key ResponsibilitiesScreen and respond to calls and...
-
Administrative Support Professional
3 weeks ago
Philadelphia, Pennsylvania, United States Children's Crisis Treatment Center Full timeCareer Opportunities at Children's Crisis Treatment CenterAdministrative SpecialistWe are seeking a highly skilled and detail-oriented Administrative Specialist to join our team at the Cornerstone Center. As a key member of our support staff, you will provide essential services to our clients, families, and stakeholders.Key Responsibilities:Maintain a...