Executive Assistant to Museum Director

4 weeks ago


New York, New York, United States C-SUITE ASSISTANTS Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our Museum Director. This is a unique opportunity to work in a fast-paced environment and be a trusted partner to the Director.

Key Responsibilities
  • Manage the Director's calendar and to-do list to prioritize their time and focus
  • Field requests from stakeholders, including trustees, supporters, and visitors
  • Coordinate internal and external meeting logistics, including booking space and ensuring set-up/tech requirements
  • Ensure the Director is adequately prepared for meetings and is kept on schedule
  • Manage contacts across Outlook and CRM
  • Sort and reply to incoming mail and package deliveries
  • Maintain Director's office team supplies and vendor relationships
  • Coordinate with the Chief of Staff on press releases, interviews, and public appearances
  • Arrange exclusive site visits and serve as the Director's representative in internal and external situations
About You

We are looking for a candidate with a minimum of 7 years of experience in a related support position. You should have excellent Microsoft Office skills, a polished and professional demeanor, and outstanding communication skills. You should be a proactive go-getter, comfortable in a fast-paced environment, and able to prioritize tasks effectively.

What We Offer

We offer a competitive benefits package, including medical, dental, vision, and a 403(B) plan. You will also have the opportunity to work in a collaborative culture with a team of experienced professionals.



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