Financial Operations Associate

1 week ago

Minneapolis, Minnesota, United States Agate Housing and Services Full time
Position Overview

Career Opportunity

Agate Housing and Services is a forward-thinking nonprofit organization dedicated to the mission of eradicating homelessness and alleviating hunger through proactive measures and advocacy. We strive to achieve this mission by offering emergency assistance, shelter, and housing initiatives for individuals and families. Our approach is to engage with those facing homelessness directly and support them on their path to secure, stable housing and improved well-being. We uphold the belief that housing is a fundamental human right.

Core Values of Agate Housing and Services:

Integrity: Upholding ethical standards consistently, even when faced with challenges.

Equity: Challenging the existing norms by actively reassessing and transforming our practices to better serve those most affected by homelessness and hunger.

Humanity: Recognizing the collective impact of these issues on our community, our staff, and those we assist, fostering relationships built on trust and understanding.

Creativity: Addressing community needs with innovative and tailored solutions.

Agate Housing and Services is an Equal Opportunity Employer/AAE, providing competitive compensation and outstanding benefits, including health insurance, employer-sponsored dental and life insurance, short-term disability, generous paid time off, and a 401k retirement plan with employer contributions.

Role Description

Title: Accounts Payable Specialist

Reports To: Accounting Manager

Schedule: Monday to Friday, 8 AM - 4 PM, Flexible Daytime Hours

Compensation: $28-$30 per hour (Dependent on Qualifications)

Classification: Salaried, Non-Exempt, Full-time, 40 hours per week

Union Status: This position is not represented by a union.


The Accounts Payable Specialist will work closely with the Accounting Manager, executing routine financial tasks, including processing accounts payable and providing essential support to the accounting team.

Key Responsibilities:

  • Manage payments and control expenses by receiving, processing, verifying, and reconciling invoices.
  • Ensure accuracy of processed work by verifying entries and comparing system reports to account balances.
  • Allocate expenses to appropriate accounts and cost centers by analyzing invoices and expense reports.
  • Facilitate vendor payments by monitoring discount opportunities, verifying federal identification numbers, scheduling, and preparing checks while resolving discrepancies related to purchase orders, contracts, invoices, or payments.
  • Ensure credits are received for outstanding memos.
  • Maintain accounting ledgers by verifying and posting transactions related to payables.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Maintain historical records by scanning and filing documents.
  • Support the management of key vendor relationships.
  • Ensure all invoices are exempt from sales tax and that vendors possess the necessary documentation for tax exemptions.
  • Safeguard the organization's value by maintaining confidentiality of sensitive information.
  • Enhance job knowledge by participating in educational opportunities.
  • Maintain the accounts payable filing system.
  • Ensure that accounts payable checks are documented and approved according to established internal control procedures.
  • Perform additional duties as assigned.

Qualifications:

  • Associate degree in accounting is required.
  • 2-3 years of experience in Accounts Payable, preferably within the nonprofit sector.
  • Payroll experience is a plus.
  • Excellent communication skills.
  • Meticulous attention to detail.
  • Ability to prioritize tasks, work independently, and meet deadlines.
  • Strong organizational skills.
  • Proficiency in accounting software (Sage Intacct preferred), Excel, and MS Office.
  • Ability to maintain confidentiality of sensitive information.

Successful candidates will also demonstrate the following:

  • Commitment to the values and mission of Agate Housing and Services in ending homelessness and alleviating hunger.
  • Dedication to fostering an anti-racist culture within Agate Housing and Services and the wider community.
  • Belief in the potential for every household to achieve housing stability.
  • Commitment to harm reduction and housing-first philosophies.
  • Ability to work respectfully with diverse clients, coworkers, and stakeholders.
  • Capability to quickly establish rapport with individuals in crisis using trauma-informed and client-centered approaches.
  • Competence in managing paperwork and documentation with strong organizational skills and attention to detail.

Preferred Qualifications:

  • Bachelor's degree in a relevant field.
  • Familiarity with Sage Intacct is advantageous.

Referral Bonus Program:

If you know someone who would be a great fit for our organization, Agate Housing and Services offers a referral bonus for employees who recommend qualified candidates for current openings.

Application Process:

To apply for this position, please visit our website and select the job opening you wish to apply for. Submit your information through the 'Apply Now' section, where you can upload your resume and cover letter. If you have previously created an account, please log in before applying for another position.

Applications will be accepted until the position is filled. Qualified applicants will be contacted for interviews as applications are reviewed. No phone calls, please.

Agate Housing and Services is committed to creating a diverse and inclusive workplace where all individuals are treated with dignity and respect. Employees are encouraged to participate in various committees that amplify staff voices and contribute to shaping the agency's future.

Agate Housing and Services is an equal opportunity employer and welcomes applications from individuals of color, indigenous peoples, persons with disabilities, and LGBTQ+ individuals.

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