Administrative Coordinator
3 weeks ago
The Administrative Assistant will provide comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and maintaining efficient office operations.
Key Responsibilities- Administrative Support: Send invites for Board of Director and Committee Meetings, send supporting documents for meetings, and dictate meeting minutes along with Action Item Documents.
- Communication: Handle incoming calls, emails, and ensure the right individual receives the communication.
- Office Management: Ensure all departments have the necessary supplies, order when necessary, organize files (both physical and electronic), and oversee equipment maintenance.
- Database Management: Assist with database management as requested by the Chief Operating Officer.
- Event Planning: Assist in planning and executing events, meetings, and special events.
- Program Support: Complete the monthly activity calendar, create and maintain community partnerships, and assist with admissions.
- High School Diploma or GED.
- Associate's degree preferred or on-the-job experience.
- Experience in Senior Living environment or similar position.
- Computer literacy.
- Ability to use independent judgment in responding to requests for information, solving operational issues, and maintaining sensitive information.
- Strong people skills with the ability to foster new and maintain long-standing business relationships.
- Excellent communication skills, both orally and written.
- Ability to multitask, prioritize, and delegate responsibilities in an effective and efficient manner.
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Administrative Coordinator
1 month ago
Tucson, Arizona, United States Loews Hotels Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Loews Hotels. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our department, ensuring seamless communication and record-keeping.Key ResponsibilitiesAdministrative SupportProvide...
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Administrative Coordinator
4 weeks ago
Tucson, Arizona, United States Tucson Medical Center Full timeJob Summary:We are seeking an experienced Administrative Assistant to provide high-level administrative support to our Associate Chief Nursing Officers. The successful candidate will have a strong background in office management, excellent communication skills, and the ability to work independently in a fast-paced environment.Key Responsibilities:Provide...
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Administrative Coordinator
10 hours ago
Tucson, Arizona, United States Tucson Medical Center Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Tucson Medical Center. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our department.Key ResponsibilitiesProvide administrative support to the operations team, including scheduling...
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Senior Administrative Coordinator
16 hours ago
Tucson, Arizona, United States Aura Full timeJob DescriptionJob Title: Senior Administrative CoordinatorJob Summary: We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Aura. The successful candidate will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our organization.Key Responsibilities:Provide...
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Administrative Coordinator
3 weeks ago
Tucson, Arizona, United States Talent Corps Full timeJob SummaryTalent Corps is seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will play a critical role in ensuring the smooth operation of our business by providing administrative support to our staff and clients.Key Responsibilities:Provide exceptional customer service to clients...
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Senior Administrative Coordinator
10 hours ago
Tucson, Arizona, United States Aura Full timeJob SummaryThe Senior Administrative Coordinator plays a critical role in supporting the Rubin Observatory by providing high-level administrative functions. This position requires initiative, independent judgment, and discretion to anticipate the needs of the Operations Director.Key ResponsibilitiesSchedule meetings and appointments, manage travel...
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Administrative Coordinator
7 days ago
Tucson, Arizona, United States Damschen Financial Planning Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Damschen Financial Planning. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our office and providing exceptional support to our financial planning team.Responsibilities:Manage...
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Senior Administrative Coordinator
12 hours ago
Tucson, Arizona, United States NSF's NOIRLab Full timeJob Title: Senior Administrative CoordinatorJoin NSF's NOIRLab as a Senior Administrative Coordinator and play a vital role in supporting the Rubin Observatory's operations. As a key member of the Program Operations Team, you will provide high-level administrative functions, exercising initiative, independent judgment, and discretion to anticipate the needs...
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Senior Administrative Coordinator
3 hours ago
Tucson, Arizona, United States Sunnyside Unified District Full timeJob SummaryTo provide comprehensive administrative support to a department or director within the Sunnyside Unified School District, ensuring efficient operations and compliance with district policies and regulations.Key ResponsibilitiesProvide administrative support to department or director, ensuring efficient operations and compliance with district...
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Senior Administrative/Logistics Coordinator
3 weeks ago
Tucson, Arizona, United States SWCA Environmental Consultants Full timeAbout the OpportunityWe are seeking a highly organized and detail-oriented Senior Administrative/Logistics Specialist to join our Southern Arizona team at SWCA Environmental Consultants. As a key member of our team, you will provide critical support to our field staff, project managers, and directors, ensuring seamless operations and efficient logistics.Key...
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Senior Administrative/Logistics Coordinator
4 weeks ago
Tucson, Arizona, United States SWCA Environmental Consultants Full timeAbout the OpportunityWe are seeking a highly organized and detail-oriented Senior Administrative/Logistics Specialist to join our Southern Arizona team at SWCA Environmental Consultants. As a key member of our team, you will provide critical support to our field staff, project managers, and directors, ensuring seamless operations and efficient logistics.Key...
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Senior Administrative/Logistics Coordinator
1 week ago
Tucson, Arizona, United States SWCA Environmental Consultants Full timeAbout the OpportunityWe are seeking a highly organized and detail-oriented Senior Administrative/Logistics Specialist to join our Southern Arizona team at SWCA Environmental Consultants. As a key member of our team, you will provide critical support to our field staff, project managers, and directors, ensuring seamless operations and efficient logistics.Key...
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Administrative Coordinator
2 weeks ago
Tucson, Arizona, United States Endeavors Full timeJob SummaryWe are seeking an experienced Administrative Assistant to provide exceptional support to our team at Endeavors. As an Administrative Assistant, you will be responsible for managing daily assignments, ensuring deadlines are met, and maintaining accurate records.Key ResponsibilitiesManage daily assignments and ensure deadlines are metPrepare and...
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Administrative Operations Coordinator
12 hours ago
Tucson, Arizona, United States University of Arizona Full timeJob SummaryThe University of Arizona's College of Social and Behavioral Sciences is seeking a highly skilled Administrative Operations Professional I to provide business support to Department Heads, Directors, and Principle Investigators. This role will perform finance, budgeting, and human resource transactions, applying general business theory and...
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Administrative Coordinator
3 weeks ago
Tucson, Arizona, United States RICK ENGINEERING COMPANY Full timeJob OpportunityRICK Engineering Company is seeking a highly skilled Administrative Assistant to join our team in Tucson, AZ. This role will provide critical support to our engineering team and general staff, ensuring seamless day-to-day operations.As an Administrative Assistant, you will have the opportunity to work with a dynamic team on meaningful...
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Senior Administrative Coordinator
1 week ago
Tucson, Arizona, United States Aura Full timeJob SummaryThe Senior Administrative Assistant plays a vital role in supporting the Rubin Observatory by providing high-level administrative functions. This position requires initiative, independent judgment, and discretion to anticipate and address administrative needs.Key ResponsibilitiesProvide administrative support to the Rubin Observatory teamExercise...
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Administrative Coordinator
4 weeks ago
Tucson, Arizona, United States Loews Hotels Full timeJob SummaryRelax and recharge at Loews Ventana Canyon Resort, a top choice among Arizona luxury resorts. Whether you explore the best of Tucson or enjoy the stunning Catalina Mountain range, you can consider us your desert oasis. Welcome to a Sonoran Escape for the Senses.This position is responsible for processing all incoming/outgoing communications,...
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IT Network Administrator
21 hours ago
Tucson, Arizona, United States AppleOne Full timeJob DescriptionThe Network and Systems Administrator will coordinate efforts with the IT Support Technician(s) to provide user support. Good communication skills are required with the ability to work with all levels of the organization diplomatically and skillfully. The position requires strong organizational skills, analytical skills, and a high level of...
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Administrative Specialist III
2 weeks ago
Tucson, Arizona, United States Pima County Government Full timeJob SummaryWe are seeking a detail-oriented Administrative Specialist III to join our team at Pima County Government. In this role, you will be responsible for managing tasks, ensuring the smooth functioning of our department, and providing administrative support to our team.Key ResponsibilitiesProcess departmental contracts, grant award documents, and grant...
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Bilingual Administrative Coordinator
5 hours ago
Tucson, Arizona, United States D&V LANDSCAPING SERVICES Full time{"h3": "Job Opportunity at D&V Landscaping Services ", "p": "At D&V Landscaping Services, we're seeking a highly organized and detail-oriented Bilingual Administrative Assistant to join our team. As a key player in our office, you'll be responsible for drafting professional correspondence, planning and scheduling appointments, and maintaining an organized...