Senior Administrative/Logistics Coordinator

19 hours ago


Tucson, Arizona, United States SWCA Environmental Consultants Full time
About the Opportunity

We are seeking a highly organized and detail-oriented Senior Administrative/Logistics Specialist to join our Southern Arizona team at SWCA Environmental Consultants. As a key member of our team, you will provide critical support to our field staff, project managers, and directors, ensuring seamless operations and efficient logistics.

Key Responsibilities:
  • Manage field logistics for Southern Arizona staff, including coordinating with project/task managers, scheduling staff for fieldwork, and arranging vehicles, equipment, and supplies.
  • Serve as the Office Safety Representative, managing health and safety compliance tasks, scheduling training courses, and monthly reporting.
  • Manage assets/inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management.
  • Organize safety gear, secure travel, outgoing and incoming forms and data, track expenditures, and reconcile billing.
  • Procure Certificates of Insurance to meet contract requirements as needed.
  • Manage fleet of company-owned and rental vehicles, coordinating vehicle maintenance and repairs as needed.
  • Provide project and proposal support, including desktop research, data entry, and natural resources field work.
Administrative Responsibilities:
  • Administrative tasks such as office supply orders, mail/FedEx, picking up groceries/errands, maintaining break room, document production, and other office-related tasks.
  • Coordinate both onsite and offsite meetings, conferences, and community volunteer events.
  • Host virtual meetings for the Southern Arizona team.
  • Onboard new employees and offer on-site orientation.
  • Setup desks for new hires with monitor, laptop, keyboard, and mouse. Coordinate shipping and receiving of equipment.
  • Manage office equipment, vendors, and act as a point of contact with property ownership.
Requirements:
  • Minimum of a High school diploma (or GED equivalent) required.
  • Minimum of two (2) years of experience in environmental consulting, natural resources management, office management, logistics, or administrative assistance experience.
  • Demonstrated proficiency in MS office applications, including Word, Excel, Teams, and Power Point.
  • Proficiency in Zoom and MS Teams video meeting platforms.
  • Current and valid driver's license, with the ability to drive multiple types of vehicles.
Desired Qualifications:
  • Experience working for an environmental consulting, engineering, or construction firm.
  • Experience with Deltek Vision or other CRM software, SharePoint, and Smartsheet.
  • Three (3) or more years of experience in environmental consulting, natural resources management, office management, logistics, or administrative assistance experience.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. We are committed to salary equity and salary transparency for all our employees. An employee in this Tucson, AZ position can expect an hourly pay rate of $21.50-$27.50/hour. Regular-status employees are also eligible for performance bonuses. We offer a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more. SWCA is proud to be an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities, and veterans to apply.



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