Senior Administrative Coordinator
12 hours ago
Join NSF's NOIRLab as a Senior Administrative Coordinator and play a vital role in supporting the Rubin Observatory's operations. As a key member of the Program Operations Team, you will provide high-level administrative functions, exercising initiative, independent judgment, and discretion to anticipate the needs of the Operations Director.
Key Responsibilities:- Schedule Management: Coordinate meetings, appointments, and travel itineraries for the Operations Director and other staff members.
- Calendar Management: Manage calendars, prepare for meetings, and book physical meeting rooms and virtual connections.
- Event Planning: Assist with boards, workshops, and review meetings, including off-site events with up to 300 attendees.
- Financial Management: Reconcile departmental credit card statements and submit travel expenses claims.
- Administrative Support: Provide administrative support to the Program Operations Team, including requisition submission, office space tracking, staff onboarding, and ordering supplies.
- Communication: Serve as a liaison in meetings, daily activities, and special events, interacting with vendors and staff on behalf of the Director.
- Education: Bachelor's degree in business administration or a related field, or equivalent combination of experience and education.
- Experience: Minimum 5 years of administrative experience.
- Skills: Excellent written and verbal communication skills, excellent interpersonal skills, and proficiency in personal computer applications.
- Abilities: Exercise independent judgment, take initiative, and recommend effective action.
- Language: Proficiency in spoken Spanish.
This is a challenging and rewarding role that requires strong organizational skills, attention to detail, and the ability to work independently. If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to apply.
Salary Range: $63,600-$69,900. The final salary will depend on skills, qualifications, and experience.
Benefits: AURA offers an excellent benefits package, including paid time off and retirement plan contributions, competitive salary, and a very attractive work environment.
How to Apply: Please submit a cover letter and a CV or resume, PDF files preferred. Please name any attachments with the following format: Lastname Docname. Application documents that are not uploaded as part of the application may be sent to -. Please enter 3 professional references in your application (references will only be contacted later in the recruitment process).
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