CCAP Office Coordinator

2 weeks ago

Westminster, Colorado, United States Adams County Full time

Overview of the Role

We are looking for a detail-oriented and customer-centric individual to provide administrative and operational support for the CCCAP within the Adams County Human Services Department. The Office Coordinator will work autonomously, demonstrating initiative in establishing effective procedures under the guidance of the CCCAP Supervisor. This role is essential in delivering prompt and courteous service to both participants and team members. Bilingual candidates are preferred.

The position involves assisting clients at the reception area, offering backup support to the team as necessary, and ensuring outstanding customer service. The ideal candidate will possess strong verbal and written communication skills, interacting with the public, clients, childcare providers, county personnel, and supervisors. Responsibilities may include assisting staff with filing, procuring supplies (with supervisor approval), or performing other general clerical tasks as required. This position serves as a vital first point of contact for inquiries related to CCCAP.

Key Responsibilities

  • Provide administrative and operational support to the CCCAP staff as needed.
  • Welcome all guests, visitors, and program participants in the reception area.
  • Notify the appropriate staff member when participants arrive.
  • Handle incoming phone calls and direct them to the relevant staff as necessary.
  • Record all program referrals and ensure they are routed to the appropriate personnel.
  • Address inquiries from the public and input contact information into the database or other systems.
  • Deliver customer service by responding to inquiries, phone calls, walk-ins, and program staff requests.
  • Make outbound calls to provide program information, schedule appointments or orientations, and follow up on communications.
  • Perform additional duties and responsibilities as required.

Qualifications

  • Proficient in operating personal computers, including Microsoft Office, copiers, fax machines, and telephone systems.
  • Ability to effectively interpret and communicate directives and procedures.
  • Capable of following oral and written instructions, procedures, and regulations.
  • Skilled in preparing and maintaining detailed records and files.
  • Excellent communication skills, both oral and written.
  • Familiarity with accessing CHATS and CBMS to inform clients of their status.
  • Ability to manage participants who may be experiencing stressful or crisis situations with empathy and care.
  • Capacity to establish and maintain positive working relationships with all individuals encountered in the course of work.

Additional Qualifications

  • Experience: Minimum of three years of experience with significant public interaction.
  • Education: High School diploma or equivalent.
  • License or Certification: None required.
  • Background Check: Successful completion of a criminal background check is mandatory.
  • Other: Bilingual in English/Spanish is preferred.

The typical work schedule is from 8:00 a.m. to 4:30 p.m., although hours may vary based on client needs.

Adams County adheres to Colorado's Job Application Fairness Act, which prohibits employers from requesting age, date of birth, or school attendance dates on initial applications. However, additional materials such as certifications and transcripts may be required for certain positions, and applicants may redact information that identifies their age or date of birth.

  • Office Administration Coordinator

    7 days ago

    Westminster, Colorado, United States Williston Financial Group, LLC Full time

    Position Overview: The Office Administration Coordinator plays a vital role in ensuring the smooth operation of our office environment. This position is essential for supporting the team in managing all facets of the closing process. Key Responsibilities: Welcome visitors and create a positive first impression; manage appointment scheduling. Handle multiple...

  • Patient Care Coordinator

    1 week ago

    Westminster, Colorado, United States OnPoint Medical Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Patient Care Coordinator to join our team at OnPoint Medical Group. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth experience for our patients.Key ResponsibilitiesGreeting and Registering Patients: Welcome...

  • Patient Care Coordinator

    7 days ago

    Westminster, Colorado, United States OnPoint Medical Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Patient Care Coordinator to join our team at OnPoint Medical Group. As a key member of our front office staff, you will play a vital role in ensuring the smooth operation of our medical clinics.Key ResponsibilitiesGreeting Patients: Welcome patients in a friendly and professional manner,...

  • Administrative Coordinator

    2 days ago

    Westminster, Colorado, United States Micro Precision Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Micro Precision. As an Administrative Coordinator, you will provide administrative support to our executive and senior management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Patient Care Coordinator

    3 days ago

    Westminster, Colorado, United States OnPoint Medical Group Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Patient Care Coordinator to join our team at OnPoint Medical Group. As a key member of our front office staff, you will play a vital role in ensuring the smooth operation of our medical clinics.Key ResponsibilitiesGreeting and Registering PatientsWelcoming patients in a friendly and...

  • Administrative Coordinator

    2 days ago

    Westminster, Colorado, United States MicroPrecision inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at MicroPrecision inc. as an Administrative Assistant.Key Responsibilities:Office Management: Oversee and maintain a comprehensive filing system, ensuring accurate and up-to-date records.Communication: Serve as the primary point of contact for...

  • Probation Officer Assistant

    4 days ago

    Westminster, Colorado, United States Colorado Judicial Branch Full time

    Job SummaryThe Colorado Judicial Branch is a premier state government agency focusing on state trial courts and offender probation. We are seeking applicants who want to contribute in making the Judicial Branch the employer of choice in Colorado.Key ResponsibilitiesWrite legal reports such as warrants, summons, terminations, extensions, and special...

  • Administrative Coordinator

    2 days ago

    Westminster, Colorado, United States Highridge Medical Full time

    Job SummaryHighridge Medical is a leading innovator in spinal solutions, driven by a purpose to restore confidence in patients. We're seeking an experienced Administrative Assistant to provide high-level support to our Chief Officers and management team.Key ResponsibilitiesProvide administrative and clerical support to senior leadership, including planning,...

  • Front Office Supervisor

    2 days ago

    Westminster, Colorado, United States Sunridge Hotel Group Full time

    Job SummaryThe Front Office Supervisor is a key member of the Sunridge Hotel Group team, responsible for coordinating the front office activities of the hotel and providing support to the General Manager. This role requires a high level of customer service skills, as well as the ability to manage and train front desk staff.Key ResponsibilitiesGuest Service...

  • Care Coordination Specialist

    5 days ago

    Westminster, Colorado, United States Springfield Medical Care Systems Full time

    Job SummarySpringfield Medical Care Systems is seeking a highly skilled Clinical Care Coordinator to join our team. As a Clinical Care Coordinator, you will play a pivotal role in engaging individuals seeking to prevent and manage chronic conditions, identifying their priorities for their care, developing a care plan, and coordinating its implementation in...

  • Administrative Coordinator

    1 week ago

    Westminster, Colorado, United States MicroPrecision inc. Full time

    Administrative AssistantMicroPrecision inc. is seeking a highly skilled Administrative Assistant to provide exceptional support to our operations team. As a key member of our staff, you will be responsible for delivering high-quality administrative services to our organization.Key Responsibilities:Provide administrative support to our operations team,...

  • Client Services Coordinator

    2 weeks ago

    Westminster, Colorado, United States Williston Financial Group, LLC Full time

    Position Overview: The Office Operations Coordinator plays a vital role in ensuring the smooth functioning of our office environment. This position is essential for supporting various administrative tasks and facilitating the closing process. Key Responsibilities: Welcome and assist visitors, ensuring a positive first impression. Manage multi-line phone...

  • Project Coordinator

    2 weeks ago

    Westminster, Colorado, United States Level D&I Solutions Full time

    Level D&I Solutions is seeking a Project Coordinator to join our dynamic team focused on delivering cutting-edge solutions in the Aerospace and Defense sector. This role involves crafting a comprehensive multi-year strategy that the team will adhere to in order to meet client deliverables. You will play a crucial role in supporting various execution teams by...

  • Client Relations Coordinator

    2 weeks ago

    Westminster, Colorado, United States Ledgent Full time

    We are seeking a dedicated Client Relations Coordinator who excels in nurturing and sustaining customer partnerships. In this position, you will utilize your expertise and decision-making skills to effectively assist our clients while collaborating with various departments such as Sales, Inventory, and Finance.Primary Responsibilities:Accurately manage and...

  • Construction Project Coordinator

    2 weeks ago

    Westminster, Colorado, United States Graham Full time

    Become a vital part of our team at Graham, where we prioritize a collaborative atmosphere that champions safety, inclusivity, and continuous professional growth.Role: Project Coordinator - Buildings DivisionOversee and assess project expenditures, timelines, quality assurance processes, and additional responsibilities.Support the Project Manager with a...

  • Nursing Field Coordinator

    7 days ago

    Westminster, Colorado, United States Life Care Centers of America Full time

    Position OverviewThe RN MDS Coordinator plays a crucial role in overseeing and facilitating the accurate and timely completion and submission of interdisciplinary MDS Assessments, CAAs, and Care Plans, adhering to CMS RAI Manual Regulations and all relevant laws and standards set forth by Life Care Centers of America.QualificationsApplicants should possess...

  • Litigation Support Coordinator

    2 weeks ago

    Westminster, Colorado, United States Jobot Full time

    Position Title:Litigation ParalegalCompany Overview:Join Jobot's innovative legal team as a Litigation Paralegal, where you will play a crucial role in assisting our attorneys with a variety of legal cases. We provide a competitive salary, comprehensive benefits, and a supportive work environment.Key Responsibilities:Assist in the preparation and submission...

  • Real Estate Services Coordinator

    5 days ago

    Westminster, Colorado, United States Real Estate Personnel Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Commercial Real Estate Operations Coordinator to join our team at Real Estate Personnel. As a key member of our operations team, you will be responsible for delivering exceptional customer service and administrative support to our clients.Key Responsibilities:Manage building operations,...

  • Commercial Real Estate Operations Coordinator

    5 days ago

    Westminster, Colorado, United States Real Estate Personnel Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Commercial Real Estate Operations Coordinator to join our team at Real Estate Personnel. As a key member of our operations team, you will be responsible for delivering exceptional customer service and administrative support to our clients.Key Responsibilities:Manage building operations,...

  • Grants Coordinator

    7 hours ago

    Westminster, Colorado, United States Butterfly Pavilion Full time

    About the RoleWe are seeking a highly organized and detail-oriented Grants Coordinator to join our team at Butterfly Pavilion. As a key member of our development team, you will play a critical role in maintaining our $3 million grant portfolio, identifying and evaluating funding opportunities, and supporting proposal preparation and reporting.Key...