Client Services Coordinator
2 weeks ago
Position Overview:
The Office Operations Coordinator plays a vital role in ensuring the smooth functioning of our office environment. This position is essential for supporting various administrative tasks and facilitating the closing process.
Key Responsibilities:
- Welcome and assist visitors, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls appropriately.
- Maintain the reception area and overall office appearance.
- Utilize office equipment for copying, sorting, and distributing mail.
- Oversee supply inventory, including ordering and checking in supplies.
- Foster a collaborative and team-oriented atmosphere aligned with company values.
- Handle incoming and outgoing mail efficiently.
- Monitor and respond to a high volume of emails.
- Process documents accurately and efficiently.
- Scan and upload documents to various platforms as needed.
- Log and manage package deliveries.
- Order necessary payoffs and manage funding packages.
- Perform bank deposits as required.
Qualifications:
- Minimum of two years in an administrative support role.
- Strong commitment to exceptional customer service.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks while maintaining professionalism.
Basic Requirements:
- High school diploma or equivalent.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to thrive in a fast-paced, results-driven environment.
- Strong sense of urgency and attention to detail.
- Successful completion of a criminal history and credit background check.
Preferred Qualifications:
- Experience in Title and Escrow services.
Work Environment:
This position operates in a professional office setting, utilizing standard office equipment such as computers, phones, and photocopiers.
Physical Requirements:
The role requires minimal physical exertion, with most tasks performed in a comfortable indoor environment. Routine deadlines and predictable work volume are expected.
Position Type:
This is a full-time position with standard working hours, Monday through Friday.
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