Administrative Support Specialist

2 days ago


Phoenix, Arizona, United States Maricopa Community College district Full time
Job Summary

GateWay Community College is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide administrative support to the Trades and Industrial Technology programs, including coordinating meetings, scheduling events, and maintaining records.

Key Responsibilities
  • Provide administrative support to the Trades and Industrial Technology programs, including coordinating meetings, scheduling events, and maintaining records.
  • Assist with research, gather information, and provide coordination of activities and administrative support of projects, programs, or services.
  • Support enrollment operations for incoming students regarding resources for financial aid, disabilities, and general student navigation.
  • Assist instructional staff by coordinating and supporting advisory committee meetings, scheduling and updating course projected program start dates through Student Information Systems (SIS).
  • Help keep staff on task to meet project deadlines and offer any additional support.
Requirements
  • Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
  • OR an equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job.
Preferred Qualifications
  • Experience providing support to students and program promotions, such as off-campus events, College fairs, conducting student outreach campaigns via phone calls, emails, and/or coordinating on-campus events.
  • Experience with Microsoft Office and/or Google Suite, College software systems (SIS, HCM, FMS, Canvas, etc.).
  • Experience in customer service in an office setting.
  • Experience working in an educational environment.
  • Experience working with a diverse population of students and/or staff.
Working Conditions

May be required to travel or be assigned to all GateWay locations. May require some evenings or weekends. May require prolonged periods of viewing a computer screen. May be required to lift or carry up to 25 lbs.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered.



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