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Office Coordinator

2 months ago

Philadelphia, Pennsylvania, United States GREATER PHILADELPHIA URBAN AFFAIRS Full time
Job Overview

STATUS: Part-time position, 15 hours per week, non-exempt

REPORTS TO: Executive Director

WORK LOCATION: Greater Philadelphia area; occasional travel may be required.

ABOUT US

GREATER PHILADELPHIA URBAN AFFAIRS is dedicated to addressing community challenges through supportive services and resources. Our organization provides essential assistance to individuals facing various life challenges, promoting pathways to stability and growth.

POSITION SUMMARY

The Office Coordinator plays a crucial role in supporting our programs by managing essential administrative functions. This includes ensuring compliance with relevant regulations, maintaining accurate financial records, and managing office supplies to facilitate smooth operations.

KEY RESPONSIBILITIES

  • Input financial transactions and purchase orders into the financial management system.
  • Prepare and submit comprehensive reports to funding agencies.
  • Conduct local travel for document and supply management.
  • Oversee the sorting and distribution of incoming and outgoing mail.
  • Monitor and maintain inventory levels of office supplies.
  • Source and procure necessary office and program supplies.
  • Reconcile monthly financial transactions.
  • Generate invoices for contracted services.
  • Prepare documentation for significant procurement approvals.
  • Perform data entry for donations and participant information.

QUALIFICATIONS

  • Excellent verbal and written communication skills.
  • Proficient in computer applications, including databases, spreadsheets, and email.
  • Familiarity with office equipment such as printers and copiers.
  • Ability to learn and adhere to detailed organizational policies and procedures.
  • Comfortable working in an environment with individuals facing various challenges.
  • If applicable, must have a minimum of one year of continuous sobriety and be actively engaged in personal recovery.
  • Commitment to maintaining confidentiality regarding sensitive information.