Office Coordinator

1 month ago


Philadelphia, Pennsylvania, United States Saul Ewing LLP Full time
Job Summary

Saul Ewing LLP is seeking a highly skilled Office Assistant/Receptionist to join its Philadelphia office team. The ideal candidate will possess excellent communication and organizational skills, with the ability to provide exceptional support to clients, vendors, and colleagues.

Key Responsibilities
  • Answer and direct incoming calls, ensuring timely and professional communication with clients and internal teams.
  • Greet clients, vendors, and guests, maintaining a welcoming and professional atmosphere.
  • Provide administrative support, including data entry, filing, and faxing documents, as requested.
  • Validate approved parking tickets and reserve visiting attorney offices, conference rooms, and other space needs.
  • Coordinate with the Catering team on meeting setup and cleanup, including ordering food, coffee, and beverages.
  • Handle check requests for regular and intermittent vendors, ensuring timely and accurate processing.
  • Collaborate with Facilities on building management and maintenance matters, ensuring a safe and efficient work environment.
  • Prepare and place accurate lunch orders in a timely manner.
  • Perform other miscellaneous administrative tasks as assigned by the supervisor.
Requirements
  • High School Diploma or equivalent.
  • 1-2 years of experience in a law firm or professional services environment.
  • Experience with scheduling software is preferred.
  • Proficiency in Microsoft Office Suite.
  • Ability to work occasional overtime, as required.
Work Environment

The Office Assistant/Receptionist will work in a professional office environment, requiring the ability to remain in a stationary position for long periods, with occasional light lifting and repetitive movement.

This is a full-time position, with a 5-day workweek. The ideal candidate will be a team player, with excellent communication and organizational skills, and a strong commitment to providing exceptional support to clients and colleagues.

Saul Ewing LLP is an Equal Opportunity Employer, committed to diversity and inclusion. We welcome applications from qualified candidates who share our values and are passionate about delivering exceptional service.


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