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Legal Administrative Support Specialist

2 months ago

Atlanta, Georgia, United States Ascension Global Staffing & Executive Search Full time
Position Overview

Ascension Global Staffing & Executive Search, a proud Hispanic Women Owned & Operated National Recruiting Firm, is committed to excellence and innovation in the recruitment industry. Our mission is to connect exceptional talent with leading organizations, fostering an inclusive environment that values diversity.

We are currently seeking a dedicated professional for a full-time opportunity within the Corporate - Banking Practice Group of a prestigious global law firm. This role is based in their Atlanta office and offers a competitive salary along with a comprehensive benefits package. The standard working hours for this position are from 10 AM to 6:30 PM, with the potential for overtime and occasional travel requirements.

Role Summary:

The Legal Support Specialist will provide essential administrative and secretarial support to multiple attorneys within the Corporate - Banking Practice Group. This position involves a variety of tasks, including calendar management, document processing, and client coordination. The ideal candidate will demonstrate flexibility in working overtime as necessary.

Key Responsibilities:
  • Maintain and organize legal files in both paper and electronic formats, ensuring all documents are accurately filed and easily accessible.
  • Handle time entry, initiate new matters, draft engagement letters, and manage billing processes, including expense reimbursements.
  • Manage communication for supported attorneys, including answering phone calls and relaying messages effectively.
  • Update case information, scan and prepare legal documents, and conduct necessary research.
  • Oversee document deliveries and track executed documentation, assisting in the preparation of closing transcripts.
  • Support overflow work and additional projects as required.
Required Skills & Qualifications:
  • In-depth knowledge of State and Federal court filing procedures, including electronic filings.
  • Proficiency in administrative functions such as time entry, travel arrangements, and invoice processing.
  • Strong computer skills, particularly in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and document management systems.
  • Exceptional attention to detail, organizational abilities, and effective time management skills.
  • Excellent interpersonal and communication skills, with a strong ability to work collaboratively within a team.
Experience & Education:
  • A minimum of 5 years of experience as a legal secretary in a law firm or professional setting is required.
  • Proficiency in Windows-based software and Microsoft Office applications is essential.
  • A Bachelor's Degree or equivalent education and experience is preferred.