Senior Administrative Coordinator

2 days ago

Florham Park, New Jersey, United States BioSpace, Inc. Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team. The successful candidate will play a pivotal role in supporting executive leadership by managing and optimizing administrative operations.

Key Responsibilities
  • Manage complex executive schedules, ensuring efficient time utilization and coordination of key meetings.
  • Oversee travel arrangements, including bookings, itineraries, and visa processing, ensuring seamless travel experiences.
  • Maintain and update organizational charts, distribution lists, and internal communication channels.
  • Facilitate open and effective communication with executives, team members, and cross-functional partners.
  • Serve as a liaison between the leadership team and internal/external stakeholders, ensuring clear and effective communication.
  • Serve as a team leader for all admins in VP's organization to and coordinate learning, development and aligning on relevant processes.
  • Prepare and edit professional documents, presentations, and reports.
  • Coordinate meeting logistics, including agendas, minutes, audiovisual setup, and catering for Internal Meetings, Offsite Team events & Congress.
  • Assist with special projects and strategic initiatives as directed by the executive team.
  • Support onboarding processes by ensuring new employees have the necessary tools, access, and resources.
Requirements
  • Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
  • Experience providing support to a VP level or equivalent.
What We Offer

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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