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Human Resources Specialist

2 months ago

Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time
Job Summary:

**About the Role:**

The Arizona Department of Gaming is seeking a skilled Human Resources Analyst (Intermediate) to join our team. As a key member of our HR department, you will be responsible for managing various HR functions, including recruitment, benefits administration, and employee onboarding, while ensuring compliance with state personnel rules and regulations.

Key Responsibilities:
  • **HR Operations:**
    • Handle onboarding, I-9 verification, personnel action forms, and HRIS entries.
    • Manage learning management program access, generate reports, and ensure compliance with performance management requirements.
  • **Benefits Administration:**
    • Manage benefits enrollment, open enrollment, life changes, leave management, worker's compensation, and ADA compliance.
    • Prepare documentation and assist with benefits billing and related tasks.
  • **Recruitment Support:**
    • Assist in the recruitment and selection process, support interview scheduling, and manage fingerprint clearances for new hires.
  • **HRIS Management:**
    • Maintain and update personnel records in electronic and manual formats, and ensure accurate data entry in the human resources information system.
  • **Customer Service:**
    • Provide excellent HR customer service to internal and external stakeholders, responding to inquiries and assisting employees with HR-related matters.
Why Join Us?
  • **Impactful Work:**
    • Be part of a team that supports the Arizona Department of Gaming's mission through effective HR practices.
  • **Endless Growth Opportunities:**
    • Engage in professional development and expand your skills in a supportive environment.
  • **Comprehensive Benefits:**
    • Enjoy a competitive benefits package that includes health insurance, retirement plans, and generous paid time off.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

Job Duties:
  • Interpret and apply State Personnel System Personnel Rules, and policies and procedures.
  • Handle Onboarding and I-9 verification process.
  • Prepare personnel action forms; enter new hires, promotions, demotions, salary changes, etc., into HRIS.
  • Generate on-demand and custom reports; manages access to and support for learning management program; monitor performance management reports and compliance.
  • Respond to a wide variety of personnel inquires.
  • Manage the agency's benefits.
  • Reviews FMLA requests and certification forms.
  • Prepare related documentation and communication for HR Administrator's review and signature.
  • Attend meetings and trainings relevant to area of assignment; may serve as a back-up to other HR staff in classification, compensation, recruitment, and selection.
  • Ability to travel on state business when necessary.
  • Maintain human resources information system records in electronic and manual formats for the agency/ employees.
  • Maintain knowledge trends, best practices, regulatory changes, and new technologies in human resources, talent management and employment law.
  • Provide human resource customer service both internally and externally for the agency, employees and future employees.
Knowledge, Skills & Abilities (KSAs):
  • Knowledge of:
    • Public personnel administration.
    • Federal and State laws.
    • Agency policies and procedures.
    • Recruitment processes and procedures.
    • Interviewing techniques.
    • Staff research work and training.
    • Statewide Policies.
    • HRIS, recruitment applications, and performance management programs.
  • Skills in:
    • Verbal and written communications.
    • Establishing and maintaining interpersonal relationships at all organizational levels.
    • Interpreting and applying rules, policies, procedures, and laws.
    • Using a personal computer and associated programs (e.g., Microsoft Office Suite, Google Suite).
    • Organization and time management.
    • Prioritizing assignments and multi-tasking.
    • Exercising independent judgment.
    • Making sound decisions.
  • Ability to:
    • Maintain strict confidentiality.
    • Work independently and as a part of a team.
    • Develop/revise policies and procedures.
    • Analyze and solve problems.
    • Be attentive to detail.
    • Be organized and process driven.
Selective Preference(s):
  • One year of experience in Human Resources.
  • Combination of work experience/education that meet the knowledge, skills and abilities.
Pre-Employment Requirements:

This position requires possession of and ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:
  • Sick leave.
  • Vacation with 10 paid holidays per year.
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
  • Health and dental insurance.
  • Retirement plan.
  • Life insurance and long-term disability insurance.
  • Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance.

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by The State of Arizona, please visit our website.

Retirement:
  • Positions in this classification participate in the Arizona State Retirement System (ASRS).
  • Please note, enrollment eligibility will become effective after 27 weeks of employment.