Office Administrator

2 days ago


Miami, United States Veterans Affairs, Veterans Health Administration Full time

**Job Summary**

We are seeking a highly skilled Office Administrator to join our team at the Veterans Affairs, Veterans Health Administration. As an Office Administrator, you will provide secretarial assistance to the Chief of Pharmacy and other supervisory staff by ensuring effective and efficient service through the management of inquiries, scheduling of events, and reviewing correspondences.

Main Responsibilities:

  • Receives a diversity of telephone inquiries and personal visitors for the Chief, Pharmacy Service.
  • Screens and routes numerous individuals who can be assisted by other pharmacy personnel such as section supervisors, clinical pharmacists or the Assistant Chiefs.
  • Schedules events, classes, meetings, arranges for travel, etc. for Pharmacy staff and the Service Chief.
  • Responds to requests for information concerning a variety of pharmacy-related questions.
  • Personally prepares draft responses from source materials within established time requirements.
  • Prepare routine and recurring service correspondence in connection with all phases of administrative work.
  • Reviews all outgoing correspondence prepared by other service personnel requiring the Chief of Pharmacy's signature.
  • Serves as a liaison between management and other pharmacy employees in coordinating and expediting office operations.
  • Develops and maintains a cooperative and effective work relationship with all service management personnel in the medical center and extends courtesy to patients and guests.

Requirements:

  • Must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
  • Certified in Microsoft Office Suite.
  • Demonstrated ability to communicate effectively with diverse populations.

About Us:

The Veterans Affairs, Veterans Health Administration is committed to serving those who have served our country. Our mission is to provide world-class healthcare services to our nation's veterans.


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