Senior Administrative Assistant

4 weeks ago


Miami, United States The University of Miami Full time
Overview

The University of Miami, a world-renowned academic medical center, offers an exciting opportunity for a Sr. Administrative Assistant to join its team in Miami. As part of the Department of Pediatrics-Neonatology Division, this role plays a vital supporting function, ensuring the smooth operation of the office and providing administrative support to department leadership.

Salary

Competitive salary range is $50,000 - $70,000 per annum, depending on qualifications and experience.

Job Description

CORE RESPONSIBILITIES:

  • Provides daily administrative support to department leadership, including collecting and reviewing data, preparing reports, and creating presentation materials.
  • Handles non-routine inquiries from external or internal sources, responding with correspondence or messaging on behalf of department leadership.
  • Takes detailed minutes, answers phone calls, and provides information to callers or connects them to appropriate staff.
  • Schedules appointments and updates calendars, makes travel arrangements, and composes correspondence.
  • Maintains the department filing system and adheres to University policies and procedures.

DEPARTMENT SPECIFIC FUNCTIONS:

  • Exercises discretion and independent judgment in daily activities, providing administrative support to the Division Director.
  • Assists the Director with administrative details, resolves issues, and completes special assignments requiring data collection, organization, and analysis.
  • Maintains calendars, provides routine administrative support, and prepares manuscripts, correspondence, and academic reports.
  • Trains new office staff and coordinates the Physician Educational Observation Program, scheduling rotations and corresponding with physicians.
  • Responsible for processing applications and documents for observer program and performing complex assignments, resolving issues, and problems referred by faculty or supervisor.
Required Skills and Qualifications

To be successful in this role, you will need:

  • A high school diploma or equivalent.
  • A minimum of 3 years of relevant experience in office administration.
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports, and correspondence.
  • Proficiency in computer software, including Microsoft Office.
Benefits

The University of Miami offers a comprehensive benefits package, including medical, dental, tuition remission, and more.

Others

The University of Miami is an Equal Opportunity Employer and encourages Females/Minorities/Protected Veterans/Individuals with Disabilities to apply.



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