Administrative Coordinator Specialist
6 days ago
We are seeking a highly organized and detail-oriented Administrative Coordinator to support our training and conference event planning teams. This role requires coordinating administrative, logistical, and marketing support for both online and in-person training and conference programs, domestically and internationally.
Key Responsibilities- Coordinate all aspects of public and on-site workshops, including communication with potential customers, course participants, instructors, partners, and vendors.
- Research and coordinate printing, production, and assembly of course workbooks and other materials.
- Schedule, reserve space, and arrange technology support, catering, travel arrangements, calendar management, and other logistical details for both virtual and onsite programs and meetings.
- Support conference planning, assist with holiday planning, and help coordinate the BSI Award for Excellence.
- Proven experience as a Training Coordinator, Administrator, Event Planner, Executive Assistant, or similar role.
- Solid understanding of office procedures and billing practices.
- Proficiency in MS Office and online communication platforms such as Zoom and MS Teams; familiarity with Learning Management Systems (LMS) and online tools like Miro or Mural are a plus.
- Comfort with learning new online systems, such as CVENT, travel software, expense management, HubSpot, shipping sites, and other online activity.
- Excellent organizational skills with the ability to multitask effectively.
- Strong communication skills, both written and verbal.
- Exceptional attention to detail.
- Strong technical aptitude, particularly with social media and other digital tools.
This hybrid role requires a presence in the Cary, NC office approximately 2-3 days per week. The ideal candidate will be fluent in both English and Spanish and be able to support customer interactions and program delivery in both languages.
What We OfferA competitive salary of $65,000 - $80,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.
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