Operations Coordinator

1 week ago


Westport, Connecticut, United States Real Estate Company Full time
Job Overview

We are seeking a highly skilled and organized Operations Assistant to join our team at Real Estate Company. As a key partner to the owner, you will oversee critical operational functions, anticipate needs, identify growth opportunities, and refine processes.

This is a unique opportunity to work in a fast-paced, dynamic environment, where you will have autonomy while working alongside a collaborative team. Your contributions will be instrumental in driving our team's continued success and reaching new performance benchmarks.

Key Responsibilities
  • Oversee and execute all marketing initiatives, including social media, email campaigns, landing pages, website management, and video production.
  • Build, implement, and manage systems for lead generation, customer relationship management, contract management, financial reporting, vendor relations, and back-office support.
  • Collaborate closely with the Transaction Coordinator to ensure timely and accurate execution of client contracts.
  • Serve as the primary point of contact for client inquiries and concerns, providing exceptional customer service and conflict resolution skills.
  • Maintain impeccable organization, ensuring accurate record-keeping, information management, and the creation of a comprehensive operations manual.
Requirements
  • 1-2 years of office support experience.
  • Exceptional organizational, multitasking, and project management abilities, with a great ability to focus and prioritize multiple competing demands.
  • Superior written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
  • Proficiency in the complete Microsoft Office suite, including Word, Excel, PowerPoint, and Publisher.
  • Adaptability and the ability to thrive in a fast-paced, dynamic environment, remaining calm under pressure.
  • A service-based attitude, with a deep commitment to supporting executive success and a proven ability to succeed independently and as part of a team.
About Us

We are a top local real estate firm specializing in sales, vacation rentals, and property management. Our team of agents and managers offers comprehensive support, guiding clients through West Michigan's real estate market with personalized attention, constant communication, and unmatched area expertise.



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