Administrative Specialist

1 week ago

Charlotte, North Carolina, United States Summit Leadership Partners Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at Summit Leadership Partners. As a key member of our operations team, you will be responsible for coordinating project activities, resources, and information dissemination.

Key Responsibilities
  • Project Coordination
    • Coordinate internal resources and third-party vendors to ensure seamless project execution and tracking of key metrics.
    • Develop detailed project plans to track progress for organization assessments, executive assessments, and other client engagements.
    • Develop project scopes and objectives while involving all relevant stakeholders.
    • Ensure that internal and external clients' needs are met as projects evolve.
    • Monitor project progress and handle any issues that arise with a positive attitude.
    • Act as the point of contact and communicate status for project teams.
    • Create and maintain comprehensive project documentation for both internal and external use.
    • Be a direct relationship manager for the client, third-party vendors, and all stakeholders for critical projects.
    • Identify and manage risks for critical measures for projects.
    • Provide technical support, annotations, notetaking, and other assistance for online facilitations.
    • Develop communications plans, launch surveys, track reminders, collect and analyze data, and input into reports and presentations.
    • Develop new tools and processes to improve the coordination, reporting, and delivery of client-facing projects.
  • Office Management
    • Handle various administrative tasks with initiative and good judgment.
    • Provide general administrative support for Directors of Finance, Talent, and Data Analytics, including scheduling internal and external meetings, calls, scanning, faxing, and calendar management.
    • Perform light inventory management, including tech equipment, kitchen supplies, office supplies, and other materials.
    • Maintain strictest confidentiality.
    • Perform related work as required/assigned by supervisor.
    • Maintain compliance with all company policies and procedures.
Requirements
  • Bachelor's degree.
  • 5 years of applicable work experience in project coordination.
  • Technical background/hands-on experience with surveys and basic data analysis, statistics, and summarization.
  • Strong client-facing and internal communication skills.
  • Ability to maintain a positive outlook and attitude among changing timelines or other challenges to the plan.
  • Solid organizational skills, including attention to detail, time-management, and multi-tasking abilities.
  • Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
  • Excellent computer proficiency (MS Office – Word, Excel, and Outlook).
  • Process-oriented with strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Experience in a consulting or services firm environment.
  • Experience in a fast-paced, startup environment.
  • Must be based in Charlotte, NC or the surrounding area. Capable of working productively from home and in the office (2-3 days/week).
Why Join Summit Leadership Partners?

We are a 100% employee-owned company, which means we control our future and how we operate. We pride ourselves in accomplishing fulfilling work with freedom, fun, and flexibility.

We have been recognized as one of America's Best Management Consulting Firms three years in a row by Forbes, listed as #5 on Consulting Magazine's 2020 Fastest Growing Companies, and ranked as one of the Inc. 5000's Fastest Growing Private Companies in America four years running. We are published regularly in Forbes, Bloomberg, Chief Executive Magazine, Fast Company, and numerous other media outlets.

We empower our team members by offering dynamic holistic benefits and flexible working environment options: in office, at home, at client locations – you decide where you work best. Our benefits focus around:

  • Career Development Ownership – Be the driver of your success
    • Continuing Education AND Tuition Reimbursement Programs
    • Mentorship program and collaboration with veteran leaders
    • Constant opportunities for cross-functional training and skill-building
    • Uncapped career growth
  • Team Member Wellness – when you feel great, you do great work
    • Wellness Expense Reimbursement Program
    • Leave for life's moments including 9 recognized holidays, voting and personal leave, etc.
    • Unlimited PTO without the vacation guilt
    • Up to 12 weeks of Paid Parental Leave

We are a great fit for someone who is looking to join a high-performing collaborative team, enjoys a fast-paced industry, and high-impact project-based work.

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