Office Coordinator

2 weeks ago

Pontiac, Illinois, United States Advanced Technology Services Full time

Company Overview:
Founded in 1985, Advanced Technology Services (ATS) operates across the United States, Mexico, and the United Kingdom, specializing in Industrial Maintenance to enhance factory operations.


Key Responsibilities:
- Conduct data entry and assist in developing flow charts, spreadsheets, PowerPoint presentations, interoffice memos, and professional documents.
- Organize interviews, meetings, appointments, and travel arrangements; manage incoming calls and respond to inquiries.
- Sort and distribute mail efficiently.
- Provide support to department colleagues and reception as required.
- Welcome visitors and collaborate with the Purchasing Department to manage supplies; utilize CMMS for tracking and requisitioning supplies; coordinate with Help Desk and customers as necessary; keep field service representatives updated on outstanding tasks and reassign calls as needed; oversee shipping and receiving processes, track inventory, and distribute sales materials.


Participation in Company Culture:
Engage in the ATS Culture Initiative; continuously seek process improvements; monitor processes quantitatively. Complete mandatory quality core classes and apply learned skills and techniques. Embrace the Core Values in the workplace.


Safety Compliance:
Adhere to all company and customer safety protocols.


Knowledge, Skills, Abilities (KSAs), & Competencies:


Essential KSAs:
- High School diploma or equivalent training and experience.
- Basic proficiency in Microsoft Office and web-based applications.
- Must be a collaborative team player, organized, self-driven, and capable of prioritizing tasks.


Ability to:
- Compose and/or edit effective business correspondence; interpret safety rules, operating instructions, and procedural manuals; write routine reports and correspondence; present effectively to groups; perform basic mathematical operations; compute ratios and percentages; solve practical problems in varied situations; and interpret diverse instructions in written, oral, diagram, or schedule form.


Desirable KSAs:
- Proficient in word processing and presentation software.
- High level of professionalism and commitment to confidentiality.
- Ability to manage multiple projects simultaneously.
- Excellent writing, grammar, punctuation, and editing skills; strong communication and interpersonal skills; effective organizational abilities.
- Capability to work efficiently under pressure.


Competencies:
- Safety
- Communication
- Customer Focus


Physical Demands and Working Conditions:
While performing job duties, the employee frequently stands, walks, uses hands/fingers for handling tasks, reaches with arms, and communicates verbally. The role requires using a telephone headset for verbal troubleshooting, frequent keyboard use for documentation, and occasional operation of other office equipment. The employee may need to lift and/or move items over 30 pounds and may sit for extended periods while utilizing close and color vision. Work is generally conducted in a moderately noisy office environment.


ATS is dedicated to providing equal employment opportunities to all applicants and employees, regardless of age, color, race, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, veteran status, genetic information, or any other legally protected status.

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