Executive Assistant

3 hours ago


Haverhill, Massachusetts, United States Exceptional Admins, LLC Full time
Job Title: Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our Founder. The ideal candidate will have a strong background in administration, excellent communication skills, and the ability to work independently.

Key Responsibilities:
  • Provide administrative support to the Founder, including managing contacts, prioritizing email, and creating and managing soft document filing systems.
  • Streamline and manage to-do lists to meet deadlines and ongoing objectives.
  • Generate business letters, calendar logistics, and help the executive with industry engagements.
  • Support meetings, including assisting the executive with meeting agendas and takeaway tasks.
  • Handle, organize, and prioritize confidential materials, including creating and managing detailed spreadsheets.
  • Handle full-cycle domestic travel arrangements.
Requirements:
  • Relatable administrative experience, with a strong background in office management.
  • Proficient with Google Suite and familiar with HubSpot.
  • Nimble, adaptable, and entrepreneurial mindset.
  • Strong composure in verbal and written communication.
What We Offer:
  • Competitive salary range: $65k to $90k.
  • 7:30am to 4:30pm, 5-days a week.
  • 401k available after 1 year of employment with 4% company match.
  • Bonus: Christmas (weeks pay).
  • PTO: 10 days per year.
  • Holidays include New Year's Day, Memorial Day, Independence (Observed), Labor Day, Thanksgiving, and Christmas Day.
  • Healthcare: Health and Dental plans available, eligibility begins immediately.
  • Parking: Free parking onsite.
  • Technology: Cell phone negotiable. Laptop is issued utilizing G-Suite.
  • Office Perks: Monthly, office-wide birthday celebrations; annual winter holiday party, and other team-related functions.
About Us:

Exceptional Admins, LLC is a boutique firm focused on working with business leaders and administrative professionals. We deliver exceptional professionals to each client with the outcome producing high-level support to the role and organization.

We are an equal employment opportunity employer and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



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