Executive Support Specialist

12 hours ago


Haverhill, Massachusetts, United States Exceptional Admins, LLC Full time
About the Role

Exceptional Admins, LLC is seeking a highly skilled and organized Executive Support Specialist to join our team. As a key member of our operations team, you will provide exceptional administrative support to our Founder and leadership team, ensuring seamless day-to-day operations and strategic initiatives.

Key Responsibilities
  • Executive Support
    • Provide administrative support to the Founder, including management of contacts, email, and document filing systems.
    • Streamline and manage to-do lists to meet deadlines and ongoing objectives.
    • Generate business letters and calendar logistics.
    • Assist the executive with industry engagements and on occasion, run errands.
  • Meeting Support
    • Assist the executive with meeting agendas and takeaway tasks to help move along tasks and goals.
    • Attend several meetings with the executive and work with the Founder on EOS (Entrepreneurial Operating System) initiatives.
  • Ad-Hoc Projects and Research
  • Confidential Materials
    • Handle, organize, and prioritize confidential materials, including creating and managing detailed spreadsheets.
  • Travel Arrangements
    • Handle full-cycle domestic travel arrangements, bi-weekly.
  • Property Management
    • Help the executive manage two real estate properties and a forthcoming third.
    • Support data activities with Aspire (CRM, estimating, and invoicing tool).
Business Support
  • EOS Goals and Meetings
    • Work with the executive leadership team on EOS goals and meetings.
  • Team Training Meetings
    • Work with the executive on team training meetings, weekly.
  • Outbound Newsletters
    • Work with the executive on outbound (company-wide) newsletters.
  • Engagement Plan
    • Work with the executive to create an engagement (with clients) plan.
  • HubSpot Activities
    • Work with the executive and consulting agency on HubSpot activities.
  • Digital Folder File System
    • Work with the executive on digital folder file system.
  • Hospitality Tasks
    • Work with the executive on hospitality tasks, i.e., coordinate gifts.
  • Liaison
    • Act as liaison between sales, clients, and vendors.
  • Customer Confidence
    • Maintain customer confidence and sustain customer relations.
  • Contract Development
    • Assist with developing contracts and preparing documents for clients via Google Doc and Aspire tool.
  • Slack Deployment
    • Deploy Slack with the executive.
Requirements
  • Administrative Experience
    • Relatable, administrative experience to where your toolbox fits 75% of the role's needs.
  • Small Business Experience
    • Small Business experience, a plus.
  • Technical Skills
    • Proficient with Google Suite.
    • Familiar with HubSpot.
  • Personal Attributes
    • Nimble, adaptable, and entrepreneurial mindset, a big plus.
    • Be technically savvy and resourceful and industrious.
    • Past experience working with a variety of tasks at any given time.
    • Strong composure in verbal and written communication.
Company Offerings
  • Compensation
    • Salary: $65k to $90k.
  • Benefits
    • 401k: Available after 1 year of employment with 4% company match.
    • Bonus: Christmas (weeks pay).
    • PTO: 10 days per year; All regular full-time employees begin accruing paid time off, based on hours worked, on date of hire.
    • Holidays include: New Year's Day, Memorial Day, Independence (Observed), Labor Day, Thanksgiving, and Christmas Day.
    • Healthcare: Health and Dental plans available, eligibility begins immediately.
    • Education: On a case-by-case basis, the company may pay for you to attend role or industry-related seminars/conferences and may support the cost of joining a professional organization, and maintenance of professional licenses that have a direct relationship to the job the employee performs.
    • Parking: Free parking onsite.
    • Technology: Cell phone negotiable. Laptop is issued utilizing G-Suite.
    • Office Perks: Monthly, office-wide birthday celebrations; annual winter holiday party, and other team-related functions.
    • Culture: Small team; collaborative; 'see a problem, own the problem, fix the problem' mentality.


  • Haverhill, Massachusetts, United States NEEDS Center Full time

    Become a valued member of a leading organization in developmental supportThe NEEDS Center is actively seeking compassionate individuals to fill the role of Behavior Support Specialist. This position offers a unique opportunity to assist adults with developmental challenges in achieving greater autonomy within their communities. We provide a competitive...


  • Haverhill, Massachusetts, United States Boys & Girls Club Crescent Region Full time

    Job OverviewClassification: Part-time; Monday-Thursday from 2:30 pm to 6:30 pm and Friday from 12 pm to 6:30 pm; up to 4 hours daily; $15 per hour; summer hours may vary.Location: Movement School - Bridge View ElementaryCore Responsibilities:Design, execute, and oversee activities and programs while ensuring the safety of participants and the quality of...


  • Haverhill, Massachusetts, United States NEEDS Center Full time

    **About NEEDS Center**We are a reputable organization dedicated to providing support services for individuals with developmental disabilities.**Job Summary**We are seeking a dedicated and compassionate Behavioral Support Specialist to join our team. As a Behavioral Support Specialist, you will have the opportunity to work with adults with developmental...


  • Haverhill, Massachusetts, United States Haverhill Bank Full time

    Job OverviewPosition Summary:The Commercial Lending Support Specialist plays a vital role in assisting loan officers with the collection and analysis of commercial loan application data for both entities and individuals. This position involves thorough examination of corporate documents and fundamental collateral research to ensure compliance with relevant...


  • Haverhill, Massachusetts, United States Bridgewell Full time

    Job SummaryBridgewell is seeking a skilled Behavioral Support Specialist to join our team. As a key member of our residential programs, you will provide support and assistance to individuals with developmental and intellectual disabilities, helping them to develop skills and foster independence.Key ResponsibilitiesProvide support and assistance to...


  • Haverhill, Massachusetts, United States North American Family Institute Full time

    Job SummaryWe are seeking a highly motivated and experienced Family Support Specialist to join our team at North American Family Institute. The successful candidate will provide a range of family support services to families with youth diagnosed with significant mental health concerns.Key ResponsibilitiesPartner with families to support engagement in...


  • Haverhill, Massachusetts, United States Orange Elephant Roofing Full time

    Job OverviewOrange Elephant Roofing is seeking a dedicated part-time office coordinator to enhance our administrative team. The ideal candidate will possess strong organizational skills and a commitment to excellence in customer service. This role is tailored for individuals who thrive in a collaborative environment and have a keen eye for detail.Key...


  • Haverhill, Massachusetts, United States ASM Global Full time

    Job Summary: We are seeking a highly organized and detail-oriented individual to assist in the set-up and break down of select events at the North Charleston Coliseum, Convention and Performing Arts Centers. As a key member of our production team, you will work closely with the Union Crew Chief and other team members to ensure seamless event execution.Key...


  • Haverhill, Massachusetts, United States HealthQ Full time

    Job OverviewAbout HealthQ: Founded in 1971, HealthQ is a non-profit organization dedicated to delivering sexual and reproductive health services. Our mission is to provide outstanding reproductive and sexual health care to everyone in need, free from judgment and barriers. With accessible locations, we offer a range of services including birth control,...


  • Haverhill, Massachusetts, United States Haverhill School District Full time

    HAVERHILL PUBLIC SCHOOLSHAVERHILL, MASSACHUSETTS POSITION ANNOUNCEMENTHAVERHILL PUBLIC SCHOOLS is committed to fostering a diverse environment and is proud to be an equal opportunity employer. All qualified candidates will receive consideration.Position Title:Behavior Support Technician Experience in Applied Behavior Analysis (ABA) preferred.Work...


  • Haverhill, Massachusetts, United States Whittier Health Network Full time

    Position OverviewThe Whittier Health Network is seeking a dedicated Hospitality Aide to enhance our culinary services team. This role involves working less than 20 hours per week, with a mix of morning and evening shifts, including weekends and holidays.Compensation: Starting at $18.50 per hour, based on experience.Key Responsibilities:Prepare and organize...


  • Haverhill, Massachusetts, United States Iacofano Group, LLC Full time

    Job TypeFull-timePosition OverviewThe HR Administrative Assistant plays a vital role in supporting the human resources department by ensuring the efficient management of employee records and providing assistance in various HR functions.Duties and ResponsibilitiesAs an HR Administrative Assistant, your responsibilities will include:Maintaining precise and...


  • Haverhill, Massachusetts, United States Moran Environmental Full time

    About the RoleMoran Environmental is seeking a highly skilled and experienced Dive Operations Specialist to join our team. As a Dive Operations Specialist, you will be responsible for executing field work on various marine and land-based projects, ensuring strict compliance with corporate policies, health and safety protocols, and local, state, and federal...


  • Haverhill, Massachusetts, United States Moore Staffing Services Full time

    Bilingual Customer Service Specialist Overview:A reputable family-owned service provider is seeking a Customer Service Specialist to assist with customer support and collections.This position is Temp to Hire, with standard hours from Monday to Friday, 9 AM to 5 PM.Key Responsibilities of the Bilingual Customer Service Specialist:Perform various office...


  • Haverhill, Massachusetts, United States Winchester Electronics Full time

    Procurement SpecialistJoin our dynamic Supply Chain team at Winchester Electronics. We are seeking a dedicated Procurement Specialist who thrives in a collaborative and fast-paced environment. This pivotal role ensures that all necessary materials and resources are available to deliver top-notch products to our global clientele.The core values of Winchester...


  • Haverhill, Massachusetts, United States AEG Full time

    Job Summary:AEG is seeking a skilled Video Production Specialist to join our team as a Game Day Production Crew Member. As a key member of our in-game presentation team, you will be responsible for capturing high-quality video content during Stingrays home games.Key Responsibilities:Assist in the setup and breakdown of game day production equipmentOperate...


  • Haverhill, Massachusetts, United States InsideHigherEd Full time

    Job SummaryWe are seeking an experienced Executive Office Manager to join our team at InsideHigherEd. The successful candidate will be responsible for providing administrative support to the President's Office, ensuring the smooth operation of daily internal operations, and coordinating various tasks and projects.Key ResponsibilitiesOffice...


  • Haverhill, Massachusetts, United States Johnson Controls International Full time

    Job SummaryWe are seeking a highly skilled Fire Installation Specialist to join our team at Johnson Controls International. As a Fire Installation Specialist, you will be responsible for the execution of installation project plans, including equipment delivery and interface with other trades to successfully complete projects while exceeding customer...


  • Haverhill, Massachusetts, United States Boys & Girls Club Crescent Region Full time

    Position OverviewClassification: Part-time; Monday-Thursday from 2:30 pm to 6:30 pm and Friday from 12 pm to 6:30 pm; up to 4 hours daily; compensation at $15 per hour; summer hours may vary.Location: Movement School- Bridge View ElementaryCore Responsibilities:Design, execute, and oversee engaging activities and programs. Ensure the safety of participants,...


  • Haverhill, Massachusetts, United States Boys & Girls Club Crescent Region Full time

    Position OverviewClassification: Part-time; Monday-Thursday from 2:30 pm to 6:30 pm and Friday from 12 pm to 6:30 pm; up to 4 hours daily; compensation at $15 per hour; summer hours may vary.Location: Movement School - Bridge View ElementaryCore Responsibilities:Design, execute, facilitate, and oversee various activities and programs. Ensure the safety of...