Executive Assistant to the CEO
3 days ago
We are a global leader in the quantum technologies industry, driving innovation in quantum sensors, atomic clocks, and Rydberg atom technologies. Our team is passionate about developing next-generation sensing, measurement, and imaging solutions for various industries.
Salary Information: The salary range for this position is competitive, with a base salary of approximately $65,000 per year. Additional compensation may be available for qualified candidates.
Job Summary:
This Executive Assistant role will provide critical support to the CEO, overseeing administrative tasks, managing projects, and coordinating with internal and external stakeholders. Ideal candidates will have excellent organizational skills, strong communication abilities, and experience working in a fast-paced environment.
Main Responsibilities:
- Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements;
- Prepare and edit emails, communications, presentations, and other documents;
- Handle incoming and outgoing communications, ensuring timely and appropriate responses;
- Coordinate meeting logistics, prepare agendas, and take minutes when necessary;
- Assist in preparing reports and documents for government sponsors, customer, and executive meetings and presentations;
- Track and manage key projects, ensuring deadlines are met;
- Conduct research and compile information to assist with strategic decision-making;
- Maintain strong relationships with employees, key partners, clients, and board members;
- Provide operational support as needed, ensuring smooth execution of ongoing projects and programs;
- Follow up on key initiatives and ensure all program personnel are aligned and meeting their objectives;
- Collaborate and communicate effectively with HR, IT, Accounting/Bookkeeping, Legal, and Technical teams to address issues and streamline processes;
- Support the management of defense and government contracts, ensuring compliance with regulations and requirements;
- Organize domestic and international travel, including flights, accommodations, and itineraries;
- Plan and coordinate events, meetings, and conferences as needed;
Requirements:
- Minimum of 3 years of experience as an executive assistant or related area;
- Proven ability to manage complex schedules, travel arrangements, and communications;
- Experience in technical project management is highly desirable;
- Exceptional organizational and time management skills;
- Strong written and verbal communication abilities;
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software tools;
- Familiarity in government contract accounting and bookkeeping is highly desirable;
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