Business Operations Coordinator

3 weeks ago


Ann Arbor, Michigan, United States Rydberg Technologies Full time
About the Role:
This Executive Assistant role will play a crucial part in supporting the CEO and executive team at Rydberg Technologies. As a key member of our operations team, you will oversee administrative tasks, manage projects, and coordinate with internal and external stakeholders. If you have a passion for quantum technologies and enjoy working in a dynamic environment, we encourage you to apply.

Job Responsibilities:
This role includes but not limited to:
Administrative Support: Manage the CEO's calendar, prepare and edit communications, handle incoming and outgoing emails, coordinate meeting logistics, and track key projects;
Project Management: Track and manage key projects, conduct research, and compile information to assist with strategic decision-making;
Communication and Relationship Management: Maintain strong relationships with employees, key partners, clients, and board members;
Operational Support and Program Management: Provide operational support as needed, follow up on key initiatives, and ensure all program personnel are aligned and meeting their objectives;
Cross-Departmental Problem-Solving: Collaborate and communicate effectively with HR, IT, Accounting/Bookkeeping, Legal, and Technical teams to address issues and streamline processes;
Technology and Information Systems: Be adept at using software and information systems to streamline processes and enhance productivity;
Government Contract Management: Support the management of defense and government contracts, ensuring compliance with regulations and requirements;
Travel and Event Coordination: Organize domestic and international travel, plan and coordinate events, meetings, and conferences as needed;
Qualifications: Bachelor's degree required; minimum of 3 years of experience as an executive assistant or related area; proven ability to manage complex schedules, travel arrangements, and communications; experience in technical project management is highly desirable;
Skills: Exceptional organizational and time management skills; strong written and verbal communication abilities; proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software tools; familiarity in government contract accounting and bookkeeping is highly desirable;
Attributes: Professionalism and a positive attitude; strong problem-solving skills and attention to detail; ability to adapt to a fast-paced environment and changing priorities;

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