Exhibition and Meeting Coordinator

1 week ago


Alexandria, Virginia, United States IADR Full time

The International Association for Dental, Oral, and Craniofacial Research (IADR) and American Association for Dental, Oral, and Craniofacial Research (AADOCR) seek a creative, flexible, and detail-oriented professional to manage exhibition and meeting logistics.

This is a management-level position that requires a high level of productivity and a dynamic, mission-driven approach.

Responsibilities include:

  • Managing exhibition and meeting processes, including creation of prospectuses, floor plans, and sponsorship materials
  • Collaborating with the CEO to increase exhibition and sponsorship sales
  • Evaluating annual exhibit and sponsorship sales goals with the Director of Meeting
  • Selecting exhibit hall vendors and coordinating booth assignments
  • Managing exhibition and exhibitors on site, including events and logistics
  • Processing invoices and managing online databases
  • Supporting ancillary events, logistics, and budget reconciliation

Requirements include:

  • Minimum of three years of experience in exhibit sales or operations
  • Excellent organizational, verbal, written, and interpersonal skills
  • Availability for domestic and international travel
  • Based in the DMV region with 50% of the week in Alexandria, Virginia Headquarters
  • Current CDC recommended COVID-19 vaccinations
  • Bachelor's degree required, CEM preferred

IADR/AADOCR is an Equal Opportunity Employer and does not discriminate based on race, creed, color, age, sex, sexual orientation, ethnic background, national origin, religion, veteran's status, disability, or other legally protected characteristics.



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