Exhibits Coordinator

4 hours ago


Alexandria, Virginia, United States International Association of Chiefs of Police Careers Full time
Job Title: Exhibits Coordinator

We are seeking a highly organized and detail-oriented Exhibits Coordinator to join our team at the International Association of Chiefs of Police Careers. As an Exhibits Coordinator, you will be responsible for providing exceptional customer service to exhibitors, managing database records, and coordinating exhibition logistics.

Key Responsibilities:
  • Provide timely and accurate responses to exhibitor inquiries via phone and email
  • Maintain accurate and up-to-date online floor plans and exhibitor records
  • Communicate with exhibitors to create and maintain exhibitor files for publication in mobile apps and onsite maps
  • Perform data entry for historical, logistical, and billing purposes
  • Research and resolve problems, questions, and issues from exhibitors
  • Maintain waitlists and better-booth lists, exhibitor databases, and develop a database of prospective exhibitors
  • Design and produce newsletters and electronic communications to exhibitors
  • Assist in the management of exhibitor payment processes, including collections of delinquent accounts
  • Prepare online booth selection processes for future conferences
  • Maintain, update, and organize exhibitor priority points and status of sold exhibit space
  • Serve as the onsite point of contact in the exhibit sales office, assisting exhibitors and coordinating temporary staff
Requirements:
  • Associate's degree or equivalent combination of education and experience
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and exhibits management software (specifically Map Your Show)
Preferred Qualifications:
  • Experience in a non-profit organization, association, or criminal justice environment
  • Familiarity with and understanding of project-relevant exhibit sales and management and IAEE regulations
Work Environment:
  • Travel may be required based on job responsibilities
  • Work takes place primarily in an office environment
  • Light lifting, bending, and reaching may be required

We offer a competitive salary and a comprehensive benefits package, including medical, vision, and dental insurance, as well as a 403(b) retirement plan with employer matching. If you are a motivated and detail-oriented individual with excellent customer service skills, we encourage you to apply for this exciting opportunity.



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