Commercial Property Management Assistant

4 days ago

New York, New York, United States Advice Personnel Full time
Property Management Assistant – Commercial

A reputable commercial real estate owner/operator/developer in Nassau County seeks a Property Management Assistant to support the operations of its office, industrial, and retail portfolio. This is a highly visible position within a rapidly growing team and organization.

The ideal candidate will have commercial property management experience and business acumen to enhance portfolio operations.

Key Responsibilities:
  • Provide direct support to the Portfolio Manager and tenants as needed.
  • Assist with the supervision of engineering, janitorial, and security personnel.
  • Perform routine property inspections and ensure compliance with all applicable government regulations.
  • Assist with capital improvement projects, build outs, and facilities management.
  • Assist with the new tenant welcome and orientation program as follow-up to tenant construction coordination process.
  • Track property expenditures for operational and capital projects.
  • Assist with AP/AR bookkeeping and obtain completed W-9 forms from all vendors.
  • Develop, maintain, and coordinate implementation of property manuals within the portfolio.
  • Maintain tracking spreadsheets, calculate amounts, bill tenants, and add charges to monthly manual adjustment forms.
  • Ensure certificates of insurance for tenants and contractors are accurate and in compliance.
  • Maintain and update employee, client, and customer contact databases.
  • Update and file all documents for vendors and customers and ensure contract and lease administration files are accurate and up to date.
  • Document incidents of potential liability to property and equipment and forward information to appropriate risk management personnel.
  • Prepare manual adjustment forms for miscellaneous tenant service requests and ensure they are processed monthly.
  • Prepare invoices to be billed back to clients and send out accordingly for payment.
  • Prepare general correspondence and memos.
Requirements:
  • 1+ years of commercial real estate experience as a Property Assistant or Tenant Service Coordinator.
  • Advanced oral and written communication skills.
  • Ability to speak effectively before small groups of tenants or employees.
  • Strong organizational skills.
  • Self-starter with ability to multitask and meet deadlines.
  • Ability to work independently or as a member of the team.
  • MRI experience a plus.

Compensation: $60,000 – $70,000 plus bonus, benefits, and other perks.

Please send your resume for immediate consideration to Advice Personnel.

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