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Property Management Assistant
2 months ago
Happier People Management is seeking a dedicated Property Management Assistant to provide essential support to the Real Estate Manager and property owner. This role involves the administration and coordination of various property management activities, ensuring operational efficiency and tenant satisfaction.
The successful candidate will embody the company's values and culture, fostering enthusiasm and a positive experience for clients and team members alike. As part of a small team, flexibility and a collaborative spirit are crucial, with all members expected to contribute to various tasks as needed.
Key Responsibilities:
Administrative Duties:
- Assist in the upkeep of property documentation, including leases, contracts, and insurance records.
- Organize and manage files, databases, and essential records for effective property management.
- Coordinate appointments, meetings, and schedules.
- Respond to inquiries from tenants, vendors, and other stakeholders.
Tenant Engagement:
- Act as a primary contact for tenant inquiries, ensuring prompt resolution of requests and complaints.
- Help prepare and distribute tenant communications, such as notices and announcements.
- Work alongside the leasing team to support the leasing process, including property showings and lease agreements.
Property Oversight:
- Assist in monitoring maintenance and repair activities, ensuring compliance with standards.
- Coordinate with service providers for repairs, inspections, and renovations.
- Conduct regular property inspections to identify maintenance needs and address issues proactively.
Financial Oversight:
- Track rent collections and follow up on overdue accounts as necessary.
- Process invoices, monitor expenses, and maintain precise financial records.
Marketing Initiatives:
- Support the development of marketing strategies to attract and retain tenants.
- Collaborate with marketing teams to create promotional materials and advertisements.
- Assist in organizing events to showcase available properties.
Qualifications:
- Bachelor's degree in Business Administration, Real Estate, or a related field is preferred.
- Prior experience in real estate or property management is beneficial.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and property management software.
- Understanding of relevant legal and regulatory standards.
- Ability to work independently and collaboratively within a team.
- Attention to detail and accuracy in documentation.
Employee Benefits:
- Comprehensive Health Care Plan (Medical, Dental & Vision)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Complimentary Food & Snacks
- Opportunities for Training & Development
- Referral Program - $250 for successful referrals after three months of employment.
