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Financial Records Coordinator

2 months ago

Sioux Falls, South Dakota, United States Sullivans Full time
Job Overview

The Accounts Management Specialist is responsible for overseeing the financial documentation of the organization. This role involves recording financial transactions, processing payments, and ensuring account accuracy. The specialist will evaluate financial data, maintain comprehensive and precise records, assist with standard accounting tasks, and provide timely and courteous responses to inquiries from clients and suppliers.

Key Responsibilities:

Accounts Payable Management:

  • Verify and process vendor invoices, ensuring correctness and prompt payments.
  • Track and manage credit card transactions, expense reports, and vendor accounts.
  • Reconcile accounts payable and address discrepancies swiftly.
  • Prepare and execute payments, including ACH, wire transfers, and checks.
  • Maintain the vendor master file in the accounts payable system, adhering to tax reporting requirements.

Accounts Receivable Management:

  • Keep accurate records of incoming payments and ensure correct allocation.
  • Engage with clients via phone and email to resolve billing issues and discrepancies.
  • Process credit card transactions and manage recurring payments, following up with clients to address declines.
  • Handle refunds, account adjustments, and write-offs in line with company policies.

Financial Reporting and Reconciliation:

  • Generate regular financial reports, including aging reports, cash flow statements, and payment schedules.
  • Assist in month-end and year-end closing activities by reconciling accounts and preparing necessary documentation.
  • Collaborate with the accounting team to support audits and ensure compliance with financial regulations.

General Administrative Support:

  • Provide administrative assistance to the accounting team as required.
  • Continuously seek opportunities for enhancing billing and financial operations.
  • Work with other departments to ensure smooth financial processes.

Diversity and Inclusion:

Sullivan's is an equal opportunity employer dedicated to fostering diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Qualifications:

  • Strong analytical skills, foundational knowledge of accounting principles, and proficiency in documentation and research.
  • Excellent verbal and written communication abilities.
  • Highly organized, detail-oriented, and self-motivated.
  • High accuracy and attention to detail are essential.
  • Proficient in 10-key by touch, Excel, Word, and general accounting software.

Education and Experience:

  • Minimum of an associate's degree in accounting, finance, bookkeeping, or a related field; a bachelor's degree is preferred. Equivalent combinations of education, training, and experience may be considered.
  • 1-3 years of relevant accounting experience is preferred.