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Financial Analyst

1 month ago

Sioux Falls, South Dakota, United States Stan Houston Equipment Full time
Job Summary

We are seeking a highly skilled and detail-oriented Financial Analyst to join our team at Stan Houston Equipment Company. As a key member of our finance department, you will be responsible for maintaining accurate and up-to-date financial records, ensuring compliance with regulations, and providing timely financial reporting.

Key Responsibilities
  • Maintain accurate and up-to-date financial records in accordance with company policies and accounting principles.
  • Ensure account reconciliations are completed timely and accurately.
  • Assist in preparing monthly, quarterly, and annual financial statements and reports.
  • Reconcile general ledger accounts and ensure discrepancies are addressed timely.
  • Assist in the preparation of budgets, forecasts, and financial analyses as needed.
Accounts Payable (AP) Responsibilities
  • Receive and review purchase orders, invoices, and statements, ensuring accuracy and compliance with company policies and procedures.
  • Assign appropriate general ledger codes to invoices and enter invoice data into the accounting system correctly.
  • Prepare and process payments to vendors, ensuring accuracy, proper authorization, and adherence to payment terms.
  • Participate in bi-weekly check runs and mailing.
  • Maintain ACH and auto payments.
  • Manage credit card expenditures and entry of expenses.
  • Manage monthly credit card billing and entry.
  • Prepare and upload Positive Pay to the bank.
  • Prepare account analysis and monthly reports and general ledger entries as needed.
  • Track 1099 information and prepare year-end reports.
  • Prepare and maintain sales tax filings for various entities.
Accounts Receivable (AR)/Billing Responsibilities
  • Prepare and send accurate and timely invoices to customers based on established billing schedules.
  • Receive and record customer payments.
  • Apply payments to customer accounts correctly and promptly, ensuring proper allocation and reconciliation.
  • Monitor accounts receivable aging and follow up with customers on overdue payments.
  • Contact customers via phone and/or email to communicate payment reminders, resolve payment discrepancies, and negotiate payment arrangements.
  • Produce and mail monthly customer statements.
  • Maintain lien waivers and complete trade reference requests.
  • Process credit applications in a timely manner.
  • Collaborate with financial and trade references to ensure accuracy in the establishment of account.
  • Review and verify accuracy of rental/service billing data and supporting documentation.
  • Monitor billing schedules and deadlines to ensure timely invoicing.
  • Prepare and process invoices for customers, ensuring completeness and adherence to billing terms.
  • Generate and distribute billing statements.
  • Update customer accounts with billing information and payment records.
Fixed and Rental Assets Responsibilities
  • Assist in maintenance of accounting records and subsidiary fixed and rental asset listings.
  • Ensure proper depreciation of fixed assets.
  • Ensure proper recording of rental asset consumption.
  • Prepare and reconcile monthly, quarterly, and annual fixed asset roll-forwards.
Inventory Responsibilities
  • Assist in maintenance of general ledger and subsidiary inventory records.
  • Ensure proper costing, reconciling, and reporting.
  • Participate in periodic observation and reconciliation procedures as needed.
Compliance and Reporting Responsibilities
  • Ensure financial activities adhere to state and federal regulations.
  • Maintain accurate accounting records and documentation along with customer correspondence.
  • Assist in financial reporting and month-end closing processes as needed.
  • Support internal and external audit and review processes by providing and maintaining documentation and information as required.
  • Stay updated with changes in accounting standards and regulations.
Collaboration Responsibilities
  • Work closely with other departments to ensure smooth financial operations.
  • Cultivate effective relationships with clients, resolve discrepancies or issues, and respond to customer inquiries in a timely manner.
  • Provide financial insights and support to management for decision-making.
  • Perform other duties, projects, and tasks required/directed.

Requirements

  • Bachelor's or associate's degree in accounting, finance, or related field preferred, but not required.
  • Experience in accounting, finance, or similar financial role preferred, but not required.

Skills and Abilities

  • Solid understanding of accounting principles, financial procedures, and relevant regulations (i.e., Generally Accepted Accounting Principles - GAAP).
  • Proficient in using accounting software systems and MS Office (Word, Excel, Outlook).
  • Ability to multitask, prioritize tasks, and manage time effectively to meet deadlines.
  • Customer-oriented mindset with strong relationship-building skills.
  • Ability to communicate well both verbally and in writing.
  • Strong attention to detail and accuracy.
  • Excellent organizational skills, creativity, and problem-solving skills.
  • Ability to work independently and as a team.
  • Demonstrate ethical behavior and ability to handle sensitive financial information confidentially and professionally.

Physical Capabilities Required

  • Must be able to lift up to 25 pounds at a time.
  • Ability to stand and sit for extended periods of time.
  • Moderate amounts of grasping, manual dexterity, and repetitive motion.
  • Sufficient visual acuity to determine accuracy, neatness, and thoroughness of work.
  • Understand the speech of another person. Speak clearly so listeners can understand.
  • Sufficient normal limits of hearing.