Administrative Program Coordinator

6 hours ago

Honolulu, Hawaii, United States Amentum Full time
Job Summary

Amentum is seeking a highly skilled Administrative Program Coordinator to provide comprehensive support to senior management and staff, ensuring the smooth operation of program administrative functions.

Key Responsibilities
  • Provide planning assistance to senior management and staff members, including time management, scheduling, coordinating meetings, and travel logistics.
  • Plan, organize, and maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials.
  • Ensure confidentiality and security of sensitive information.
  • Serve as a primary point of contact for internal and external inquiries, emails, and phone calls.
  • Facilitate communication between various departments, stakeholders, and external partners as needed.
  • Assist in maintaining records, databases, and spreadsheets as required. Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
  • Support the planning and execution of organizational events, conferences, and meetings.
  • Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
  • Draft, proofread, and edit correspondence, reports, and presentations as required. Ensure accuracy, consistency, and adherence to organizational standards.
  • Assist in the coordination and tracking of various projects and initiatives within the organization.
  • Provide administrative support to project teams as needed.
  • Provide general support and assistance to other team members and departments as required.
  • Maintain flexibility to handle diverse tasks and responsibilities as they arise.
Requirements
  • Bachelor's degree, in lieu of degree four (4) years of relevant experience will suffice.
  • At least 3 years of administrative experience supporting the Department of Defense (DoD)
  • Proven experience as an administrative assistant for General Officer, Flag Officer, or Senior Executive Service, in a fast-paced environment.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
  • Strong attention to detail and accuracy in work.
  • Excellent communication skills, both written and verbal.
  • Discretion and confidentiality in handling sensitive information.
  • Active Top-Secret Clearance with SCI eligibility and current CI Polygraph
Preferred Qualifications
  • Master's degree in business administration, office management, or related field.
  • Experience supporting U.S. Navy Information Operations Command.

This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum, please visit our careers site.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

  • Administrative Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States META Full time

    Administrative Specialist RoleMeta is seeking an experienced Administrative Specialist to join our Global Administrative Specialist program team. This role will provide high-volume calendaring, travel planning, and expense reporting support for multiple clients.Key Responsibilities:Provide remote high-volume calendaring, travel, and expense supportManage...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Wyndham Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at Wyndham Destinations. As an Administrative Coordinator, you will be responsible for providing administrative support to our Marketing team, ensuring the smooth operation of our business.Key Responsibilities:Analyze commissions and ensure accurate...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Wyndham Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at Wyndham Destinations. As an Administrative Coordinator, you will be responsible for providing administrative support to our Marketing team, ensuring the smooth operation of our business.Key Responsibilities:Analyze commissions and ensure accurate...

  • Administrative Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States META Full time

    Administrative Specialist Role at MetaWe are seeking a highly skilled Administrative Specialist to join our Global Administrative Specialist program team at Meta. This role will involve providing complex and high-volume calendaring, travel planning, and expense reporting support to our clients.Key Responsibilities:Provide remote high-volume calendaring,...

  • Administrative Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States GHD Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team in Honolulu, HI. As an Administrative Coordinator, you will provide administrative support to our US West office staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the US...

  • Administrative Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States Salvation Army U.S. Full time

    Administrative Assistant Role at Salvation Army U.S.As an Administrative Assistant at Salvation Army U.S., you will provide comprehensive administrative support to ensure the smooth operation of our office. Your key responsibilities will include:Providing administrative, clerical, and project coordination support to the teamCoordinating and functioning as a...

  • Administrative Coordinator

    15 hours ago

    Honolulu, Hawaii, United States Salvation Army U.S. Full time

    Administrative AssistantAt Salvation Army U.S., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key Responsibilities:Provide administrative, clerical, and project coordination support to ensure seamless day-to-day operations.Coordinate and function as liaison for monthly meetings, including agenda preparation,...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Salvation Army U.S. Full time

    Administrative AssistantAt Salvation Army U.S., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key Responsibilities:Provide administrative, clerical, and project coordination support to ensure the smooth operation of our office.Coordinate and function as liaison for monthly meetings, including drafting...

  • Administrative Coordinator

    1 week ago

    Honolulu, Hawaii, United States Salvation Army U.S. Full time

    Administrative AssistantAt Salvation Army U.S., we are seeking a highly organized and detail-oriented Administrative Assistant to join our team.Key Responsibilities:Provide administrative, clerical, and project coordination support to ensure the smooth operation of our office.Coordinate and function as liaison for monthly meetings, including drafting...

  • Program Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States East-West Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Assistant to join our team at the East-West Center. The successful candidate will provide exceptional administrative and operations support to our Seminars & Journalism team, ensuring the smooth execution of programs and activities.Key ResponsibilitiesAssist with planning and...

  • Administrative Coordinator

    1 month ago

    Honolulu, Hawaii, United States Seneca Resources Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Coordinator to join our team at Seneca Resources. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Calendar Management: Handle and coordinate active calendars,...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Hawaii Pacific Health Full time

    Job Title: Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Hawaii Pacific Health. As a key member of our administrative staff, you will provide critical support to our leadership and ensure the smooth operation of our department.Key Responsibilities:Provide administrative support to...

  • Community Program Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States H2 Consulting Partners LLC Full time

    Job DescriptionAt H2 Consulting Partners LLC, we are seeking a highly organized and detail-oriented Community Program Specialist to join our team. This role will provide administrative and project support to our Program Managers and Executive Director, ensuring smooth coordination with state and federal programs while supporting Community Impact...

  • Administrative Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States Hickam Communities LLC Full time

    {"h2": "Job Summary", "p": "At Hickam Communities LLC, we value results, teamwork, innovation, and mutual respect. As an Administrative Assistant, you will act as an administrative resource for the Director of Property Management, providing support with sensitive and confidential tasks. ", "h3": "Key Responsibilities", "ul": [{"li": "Attend weekly team...

  • Program Referral Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States The Institute for Human Services, Inc. Full time

    Job Title: Program Referral SpecialistJob Summary:The Institute for Human Services, Inc. is seeking a highly skilled Program Referral Specialist to join our team. As a key member of our operations team, you will play a critical role in ensuring the successful placement of hospital referrals to our specialty shelters.Key Responsibilities:Provide...

  • Administrative Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States Rose International Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our department head, managers, and staff members. The ideal candidate will have a strong background in corporate settings, excellent communication skills, and the ability to work independently with minimal supervision.Key ResponsibilitiesManage...

  • Program Referral Coordinator

    2 weeks ago

    Honolulu, Hawaii, United States The Institute for Human Services, Inc. Full time

    Job SummaryThe Institute for Human Services, Inc. is seeking a skilled Program Referral Specialist to join our team. As a key member of our operations team, you will play a critical role in ensuring the successful placement of hospital and outside referrals to our specialty shelters.Key Responsibilities:Provide administrative referral support and facilitate...

  • Administrative Coordinator

    17 hours ago

    Honolulu, Hawaii, United States Hawaii Pacific Health Full time

    Job Title: Administrative SpecialistWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Hawaii Pacific Health. As an Administrative Specialist, you will provide administrative support to the leadership of the Sex Abuse Treatment Center (SATC) and facilitate the execution of their vision.Key...

  • Administrative Coordinator

    7 days ago

    Honolulu, Hawaii, United States L.H. Gamble Company, Ltd. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our account executives in the retail and foodservice manufacturing industry.The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in using computer software, including MS Outlook,...

  • Re-entry Program Coordinator

    17 hours ago

    Honolulu, Hawaii, United States Institute For Human Services Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Re-entry Services Coordinator to join our team at the Institute For Human Services. The successful candidate will provide administrative support to the Re-entry Program Manager, ensuring the smooth operation of the program and providing exceptional service to our clients.Key...