Executive Assistant

4 weeks ago

Bakersfield, California, United States Pinnacle Recruitment Services Full time
Job Overview

We are seeking a highly organized and proactive Executive Assistant to support the Chief Financial Officer (CFO) and Controller. The ideal candidate will play a critical role in ensuring the smooth operation of the finance department, providing high-level administrative support, managing schedules, coordinating meetings, handling confidential information, and serving as a key liaison between the executives and internal/external stakeholders.

About Our Company

Pinnacle Recruitment Services is a leading recruitment agency that specializes in placing top talent in various industries. Our company values a collaborative and dynamic work environment, and we are committed to providing our employees with opportunities for growth and development.

Key Responsibilities

  • Manage and maintain the CFO and Controller's calendars, ensuring efficient scheduling of meetings, appointments, and travel.
  • Prepare and organize materials for meetings, presentations, and reports, including financial data and analytics.
  • Screen and prioritize emails, phone calls, and other communications, responding on behalf of the CFO and Controller as appropriate.
  • Handle confidential information with discretion and maintain the highest standards of professionalism.
  • Coordinate and schedule internal and external meetings, including board meetings, financial reviews, and team events.
  • Prepare agendas, take detailed meeting minutes, and follow up on action items as needed.
  • Collaborate with other departments to gather necessary materials and ensure effective communication.
  • Arrange domestic and international travel, accommodations, and transportation for the CFO and Controller.
  • Manage expense reporting, ensuring timely submission and reconciliation of expenses in line with company policies.
  • Assist in the preparation of financial reports, presentations, and other executive-level documents.
  • Maintain and organize files, both physical and digital, ensuring easy access to key documents and information.
  • Conduct research and gather data to support the finance team in making informed decisions.
  • Provide support for special projects, including financial planning, audits, and budgeting processes.
  • Collaborate with the finance team and other departments on ad-hoc projects as needed.

Qualifications

  • 5+ years of experience in an executive assistant role, preferably in a finance or corporate environment.
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to manage multiple priorities and work efficiently under pressure.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with financial software.
  • Discretion in handling confidential and sensitive information.
  • Ability to work independently and proactively anticipate the needs of executives.

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