Executive Administrative Assistant

2 days ago


Manhattan Beach, California, United States Northwestern Mutual Full time
Job Title: Executive Administrative Assistant

We are seeking a highly skilled and organized Executive Administrative Assistant to join our team at Northwestern Mutual. As a key member of our team, you will provide administrative support to our CEO and Director of Marketing and Client Experience, ensuring seamless day-to-day operations and exceptional client service.

Key Responsibilities:
  • Provide administrative support to the CEO and Director of Marketing and Client Experience, including calendar management, travel arrangements, and correspondence.
  • Manage and maintain accurate client case files, handle case notes, and process correspondence.
  • Assist with client scheduling and rescheduling of meetings and appointments.
  • Prepare and print letters of instruction for client signature and prepare policies for delivery.
  • Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements.
  • Communicate with home office as needed to supply or obtain information.
  • Provide account values and performance to clients at the direction of the representative.
Requirements:
  • Bachelor's Degree in Business or Communications (preferred).
  • 2+ years' experience in administrative support or customer service, preferably in the financial services and/or insurance industry.
  • Life, Accident, and Health license obtained within 1 month of employment, if not already obtained.
  • Series 6 & 63 obtained within 12 months, if not already obtained.
  • Familiarity with Microsoft applications and data entry and information retrieval software.
  • Demonstrated organizational and time management skills and ability to multitask, set priorities, and meet deadlines.
  • Strong attention to detail with the ability to work with a high degree of accuracy.
  • Ability to work in a fast-paced environment and maintain confidentiality.
  • Strong customer relationship and service skills, with excellent analytical, problem-solving, written, and verbal communication skills.
What We Offer:
  • Starting Salary of $50,000.
  • 40 hours per week.
  • Health insurance, dental insurance, vision insurance, eight paid holidays, seven vacation days, and personalized financial planning.
  • Professional development opportunities, including Life, Accident, and Health, Series 6 & 63.

We are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age, or status as a protected veteran, or any other characteristic protected by law.


  • Executive Assistant

    1 week ago


    Manhattan Beach, California, United States K1 Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executives. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Key ResponsibilitiesProvide administrative support to...


  • Manhattan Beach, California, United States Skechers U.S.A. Full time

    About the Role:We are seeking a highly skilled and experienced Administrative Assistant to support our high-level executive at Skechers U.S.A. This is a unique opportunity to work with a dynamic team and contribute to the success of our organization.Key Responsibilities:Provide exceptional administrative support to our executive, including calendar...

  • Executive Sous Chef

    4 weeks ago


    Manhattan Beach, California, United States Westmont Group Full time

    Job SummaryThe role of our Sous Chef is to prepare culinary delights for our guests and execute the menu, ensuring a high level of performance, guest satisfaction and profitability. The Sous Chef is responsible for overseeing, supervising, and coordinating food production and execution. Assists with food production tasks as needed and assure that quality and...


  • Manhattan Beach, California, United States Career Focus Management Full time

    Job OverviewCareer Focus Management is seeking a detail-oriented and organized Clerical Associate to join our team. As a key member of our operations team, you will play a crucial role in helping us streamline our processes and improve our efficiency.Key Responsibilities:Document Preparation: Prepare paperwork for scanning, affix numbers assigned to each...

  • Executive Assistant

    5 days ago


    Long Beach, California, United States LHH Full time

    Job Title: Executive AssistantLHH is seeking a highly skilled and organized Administrative Professional to provide top-level assistance to high-level executives. This role will last approximately 3 months and is on client site in Long Beach, CA.Key Responsibilities:Calendar management for executivesAid executive in preparing for meetingsResponding to emails...

  • Executive Assistant

    6 days ago


    Newport Beach, California, United States House Of Sillage Full time

    Job Title: Executive AssistantHouse of Sillage, a luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality.Key Responsibilities:Provide...


  • Laguna Beach, California, United States Veranda Capital Full time

    Executive Assistant Opportunity at Veranda CapitalVeranda Capital, a dynamic real estate development company, is seeking a highly organized and detail-oriented Executive Assistant to support our Founder in Laguna Beach, CA.We are a fast-growing organization committed to delivering excellence in every home we create. As our business expands, we need a...


  • Laguna Beach, California, United States Veranda Capital Full time

    Executive Assistant Opportunity at Veranda CapitalVeranda Capital, a dynamic real estate development company, is seeking a highly organized and detail-oriented Executive Assistant to support our Founder in Laguna Beach, CA.We are a fast-growing organization committed to delivering excellence in every home we create. As our business expands, we need a...

  • Executive Assistant

    3 weeks ago


    Long Beach, California, United States Ultimate Staffing Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to provide direct support to our CEO. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to maintain confidentiality.Key Responsibilities:Manage the CEO's schedule, including agendas, mail, email, phone...

  • Executive Sous Chef

    3 weeks ago


    Manhattan Beach, California, United States Pacifica Hotels Full time

    Pacifica Hotels is seeking a highly skilled Executive Sous Chef to lead the culinary team at The Belamar. The ideal candidate will have a strong background in food preparation, cooking, and presentation, with experience in hiring, training, and supervision. Key responsibilities include adhering to Pacifica's Pure Stay guidelines, utilizing proper protective...


  • Long Beach, California, United States Skylus Organization Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team at the Skylus Organization. As the right-hand person to our principal, you will be responsible for providing exceptional administrative support, managing complex schedules, and ensuring seamless execution of daily tasks.Key ResponsibilitiesProvide...


  • Long Beach, California, United States Accor Hotels Full time

    Job DescriptionJob Summary:The Executive Secretary to General Manager will provide administrative support to the General Manager, ensuring the smooth operation of the hotel's administrative functions. This role requires a highly organized and detail-oriented individual with excellent communication skills and experience in executive secretarial work.Main...


  • Manhattan Beach, California, United States Pacifica Hotels Full time

    Job Title: Executive HousekeeperJob Summary:The Executive Housekeeper at Pacifica Hotels is responsible for overseeing the housekeeping department and ensuring that guest rooms meet the highest standards of cleanliness and comfort. This is a hands-on role that requires a strong leader who can motivate and train a team to provide exceptional guest...

  • Executive Sous Chef

    2 weeks ago


    Manhattan Beach, California, United States Pacifica Hotels Full time

    Executive Sous Chef OpportunityAbout the RolePacifica Hotels is seeking a highly skilled Executive Sous Chef to join our team at The Belamar. As a key member of our culinary team, you will be responsible for ensuring the highest quality of food preparation, presentation, and service.Key ResponsibilitiesAdhere to Pacifica's Pure Stay guidelines to maintain a...

  • Executive Sous Chef

    2 weeks ago


    Manhattan Beach, California, United States Venice Suites Full time

    Executive Sous Chef OpportunityAbout the RolePacifica Hotels is seeking a highly skilled and experienced Executive Sous Chef to join the Second Story Team at The Belamar. As a key member of the culinary team, you will be responsible for ensuring the highest quality of food preparation, presentation, and service.Key ResponsibilitiesAdhere to Pacifica's Pure...


  • Long Beach, California, United States Aevum Full time

    Job SummaryAevum is seeking a highly skilled and experienced Executive Assistant to support our CEO Jay Skylus. This is a full-time on-site opportunity in Long Beach, California.Key ResponsibilitiesProvide strategic support to the CEO, serving as a trusted advisor and confidant.Manage the CEO's calendar, appointments, and action items, ensuring seamless...


  • Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief of Police. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the Chief and Command staff in their daily operations.Key ResponsibilitiesProvide administrative support to the Chief of Police,...


  • Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Police Chief and Command staff. The successful candidate will be responsible for performing a variety of complex and confidential administrative duties, including maintaining the Chief's calendar and schedule, coordinating official...


  • Newport Beach, California, United States Picerne Group Full time

    About the PositionWe are seeking a highly organized and detail-oriented Sales and Marketing Administrative Assistant to join our team at Picerne Group. As a key member of our Executive team, you will provide administrative support and coordination on various projects, ensuring timely completion and high-quality results.Key ResponsibilitiesProvide...


  • Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief of Police. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the Chief and the Police Department in their mission to serve and protect the community.Key ResponsibilitiesProvide administrative...