Executive Assistant
6 days ago
House of Sillage, a luxury fragrance and beauty brand, is seeking a highly organized and proactive Executive Assistant to support the CEO. This position requires someone with exceptional communication skills, a strong work ethic, and the ability to maintain the highest level of confidentiality.
Key Responsibilities:- Provide high-level administrative support to the CEO by managing calendars, scheduling meetings, and coordinating travel.
- Serve as the point of contact for internal and external communication, including screening phone calls, emails, and correspondence.
- Organize and prepare for meetings by developing agendas, taking minutes, and ensuring follow-ups on action items.
- Coordinate domestic and international travel plans, including booking flights, hotels, and ground transportation, while anticipating and addressing potential challenges.
- Assist in organizing company events, VIP client meetings, and brand-related functions.
- Handle sensitive information with discretion and integrity, ensuring all company and personal matters remain confidential.
- Oversee office operations, including managing office supplies, facilities, and vendor relationships.
- Serve as an ambassador for the House of Sillage brand, ensuring the CEO is well-prepared for all meetings and events.
- Assist with special projects as required by the CEO, including conducting research and preparing reports or presentations.
- Bachelor's degree in Business Administration, Communications, or related field preferred.
- Minimum of 5 years as an Executive Assistant, preferably in a luxury or high-end brand environment.
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools
- Ability to work independently with minimal supervision
- Discretion in handling confidential and sensitive information
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment
- Professional demeanor with a high degree of emotional intelligence
- Detail-oriented, with a commitment to excellence
- Resourceful, adaptable, and solution-driven
- Competitive salary
- Opportunities for professional growth and development
- A collaborative and vibrant work environment
- Employee discounts on our premium products
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